Fund Administrator

2 weeks ago


Singapore ALPHA MILESTONE PTE. LTD. Full time $60,000 - $120,000 per year
Role summary

Own the end-to-end financial administration of the family office: consolidate accounts across banks and entities, maintain accurate books, prepare timely financial statements, manage cash and deliver clear performance reporting.

Key responsibilities
  • Consolidation & bookkeeping

    Aggregate and reconcile multi-bank statements (cash, custody, brokerage, credit lines) across entities and currencies.

Maintain general ledger ; process journals, accruals, prepayments, intercompany entries.

Perform daily/weekly reconciliations (positions, trades, corporate actions, fees, FX).
- Financial statements & reporting

Prepare monthly/quarterly balance sheet, P&L, and cash-flow statements (direct or indirect method).

Produce entity and group consolidations with eliminations and FX translation.
- Cash & treasury

Monitor liquidity , capital calls/distributions, coupons/dividends; schedule payments.
- Administration & controls

Coordinate audit , valuation calendars, confirmations, and data rooms.

Maintain document management (trade files, contracts, fee schedules, ISDAs).
- Tax & regulatory coordination (with advisors)

Support IRAS tax packs, withholding/GST assessments as applicable.

Prepare materials for ACRA annual filings and board papers.

Advantageous: familiarity with Section 13O/13U regimes (no legal advice).
- Performance & analytics

Track fund/manager performance , exposures, and flag anomalies.

Maintain benchmark library; monitor fees, carry, and hurdle calculations per agreements.
- Stakeholder service

Respond to principal/board requests; liaise with banks, custodians, GPs, and external accountants.

Qualifications
  • Degree in Accounting/Finance; CPA/CA/ACCA preferred.
  • 5–8+ years in fund administration, family office, PE/VC, or Big 4 audit.
  • Strong consolidation and multi-currency accounting skills; IFRS familiarity.
Tools
  • Ledger & close: Xero/QuickBooks.
  • Data & reporting: Advanced Excel, Power Query/Power BI.
Key competencies
  • High accuracy, deadline discipline, confidentiality, and discretion.
  • Process design and ability to standardize messy data.
  • Clear written reporting for non-technical stakeholders.


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