Fund Administrator
2 weeks ago
Own the end-to-end financial administration of the family office: consolidate accounts across banks and entities, maintain accurate books, prepare timely financial statements, manage cash and deliver clear performance reporting.
Key responsibilities- Consolidation & bookkeeping
Aggregate and reconcile multi-bank statements (cash, custody, brokerage, credit lines) across entities and currencies.
Maintain general ledger ; process journals, accruals, prepayments, intercompany entries.
Perform daily/weekly reconciliations (positions, trades, corporate actions, fees, FX).
- Financial statements & reporting
Prepare monthly/quarterly balance sheet, P&L, and cash-flow statements (direct or indirect method).
Produce entity and group consolidations with eliminations and FX translation.
- Cash & treasury
Monitor liquidity , capital calls/distributions, coupons/dividends; schedule payments.
- Administration & controls
Coordinate audit , valuation calendars, confirmations, and data rooms.
Maintain document management (trade files, contracts, fee schedules, ISDAs).
- Tax & regulatory coordination (with advisors)
Support IRAS tax packs, withholding/GST assessments as applicable.
Prepare materials for ACRA annual filings and board papers.
Advantageous: familiarity with Section 13O/13U regimes (no legal advice).
- Performance & analytics
Track fund/manager performance , exposures, and flag anomalies.
Maintain benchmark library; monitor fees, carry, and hurdle calculations per agreements.
- Stakeholder service
Respond to principal/board requests; liaise with banks, custodians, GPs, and external accountants.
- Degree in Accounting/Finance; CPA/CA/ACCA preferred.
- 5–8+ years in fund administration, family office, PE/VC, or Big 4 audit.
- Strong consolidation and multi-currency accounting skills; IFRS familiarity.
- Ledger & close: Xero/QuickBooks.
- Data & reporting: Advanced Excel, Power Query/Power BI.
- High accuracy, deadline discipline, confidentiality, and discretion.
- Process design and ability to standardize messy data.
- Clear written reporting for non-technical stakeholders.
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