Procurement Executive

1 day ago

Pasir Panjang, Singapore Busy Bees Singapore Pte Ltd. Full time $60,000 - $120,000 per year
About the Role

We are looking for a highly motivated and detail-oriented Procurement Executive to support efficient and cost-effective purchasing across all Busy Bees Singapore childcare centres. This role combines operational excellence with analytical insight — ensuring smooth procurement processes, cost savings, and strong vendor relationships.


Key Responsibilities

1. Strategic Sourcing & Vendor Management

  • Identify and evaluate vendors to ensure competitive pricing, quality, and service standards.
  • Manage vendor relationships, contracts, and performance metrics (KPIs).
  • Conduct regular supplier reviews and market research to support strategic sourcing projects.
  • Analyse Total Cost of Ownership (TCO) to drive cost efficiency and quality improvements.

2. Procurement Operations & PO Management

  • Coordinate monthly centre orders and verify appropriate quantities and cost control.
  • Process, review, and approve Purchase Orders (POs) and purchases via authorised platforms.
  • Ensure timely delivery of goods and services, resolving discrepancies and shortages promptly.
  • Maintain product records and pricing in NetSuite; support procurement-related projects and initiatives.

3. Data Analysis & Reporting

  • Collect and analyse procurement and spend data to identify cost-saving opportunities.
  • Prepare reports and dashboards on procurement performance, spend trends, and vendor analysis.
  • Present data-driven insights and recommendations to internal stakeholders.
  • Coordinate delivery schedules and consolidate monthly vendor expense reports.

4. Stakeholder Management

  • Serve as the main point of contact for all centre-level procurement queries.
  • Liaise with vendors on delivery, quality, and scheduling issues.
  • Provide guidance on procurement policies, processes, and troubleshooting daily issues.
  • Foster collaboration to improve communication and operational efficiency across teams.

5. Governance & Compliance

  • Ensure all procurement activities comply with company policies and regulations.
  • Maintain accurate records and manage contract renewals and expirations.
  • Recommend process improvements for enhanced efficiency and transparency.

Qualifications & Skills
  • Diploma in Supply Chain Management, Business Administration, Finance, or a related field.
  • Minimum 2 years of procurement experience in a similar capacity.
  • Strong proficiency in Excel (Pivot Tables, VLOOKUP) and/or analytics tools (e.g., Power BI).
  • Excellent negotiation, communication, and problem-solving skills.
  • Detail-oriented, organised, and able to manage multiple priorities independently.
  • Proficiency in procurement software (e.g., NetSuite, MS Office Suite).

Preferred:

  • Knowledge of contract law and procurement regulations.
  • Experience in a multi-site or education-related industry.

Why Join Us

At Busy Bees Singapore, you'll be part of a dynamic and purpose-driven organisation that values precision, collaboration, and impact. Join us in shaping efficient systems that support educators and children across our network of centres.

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