Office Administrator Associate

3 days ago

Singapore DGTL TECHNOLOGIES PTE. LTD. Full time $104,000 - $130,878 per year

We are looking for a proactive and detail-oriented Associate Office Administrator to support our Singapore office. This role is essential in ensuring the smooth day-to-day office operations, managing vendor relationships and overseeing general administrative functions. The ideal candidate is dependable, eager to learn, and capable of multitasking effectively across different departments.

Responsibilities:

Office Operations & Vendor Coordination

  • Oversee daily office maintenance and workspace organization, including but not limited to procurement of office supplies, pantry essentials and IT equipment.
  • Liaise and manage good relationships with different service providers for office facilities, repairs and renovation to ensure an effective working environment.
  • Attend and manage staff needs, such as printing, incoming and outgoing courier services or any other issues encountered.
  • Manage office storage space to ensure it is allocated fairly between different departments, including stock management.
  • Willing to support any other general administrative duties by request.

Reception & Visitor Management

  • Invite and create the building and office door access for guests, new hires and service providers before their arrival.
  • Welcome, greet and attend to guest's needs, including room technical coordination.
  • Manage and maintain different access portals and documentation to ensure it is up-to-date.
  • Collect any incoming mail and package, while ensuring it is distributed to the right parties.

Company and Building Event Scheduling & Execution

  • Coordinate annual and ad-hoc company events, from venue logistics to on-site coordination.
  • Engage and collaborate in building events, such as fire evacuation drills, user portal training, tenant meetings and other inspection activities if required.
  • Disseminate relevant event-related information to internal and external stakeholders to ensure the successful execution.
  • Coordinate and arrange the participation of company meetings across employees.

Utilities, Billing and Accounting

  • Collect and submit monthly utilities invoices and receipts for the finance department.
  • Oversee and maintain different utility portals to ensure there is no overdue payment.
  • Support documentation for any expenses incurred or vendor payment for annual budgeting report.
  • Manage annual renewal of office utilities contracts.

Requirements:

  • Bachelor's degree in Human Resources, Business Administration, or related field (preferred but not required)
  • 1 year of administrative or HR experience preferred; fresh graduates are welcome
  • Willingness to learn and take on new tasks independently
  • Strong organizational skills and attention to detail.
  • Basic knowledge of MS Office (Word, Excel, Outlook)
  • Good communication skills and ability to work with cross-functional teams
  • Occasionally required to support urgent matters outside of office hours
  • Good skills to handle pressure by prioritizing tasks based on urgency or deadline

  • Office Administrator Associate

    3 days ago

    Singapore SPROUT CORPORATE SERVICES PTE. LTD. Full time

    **Role**: The **Office Administrator Associate **is responsible for providing administrative support to the office and employees. He/She also plays a key role in ensuring that the office runs smoothly and efficiently. **Responsibilities**: - Provide administrative support to the company, including data entry, document preparation, and report generation -...

  • Office Administrator

    1 day ago

    Singapore TSAO FAMILY OFFICE PTE. LTD. Full time

    The Tsao Group has an operating history of over a century and aligns its business interests with a commitment to the long-term benefit of society. The Tsao Family Office (TFO) based in Singapore has a focus on responsible investments and practices. The group is not donor reliant for funding but relies on returns on investments to fund its philanthropic...

  • Office Administrator Associate

    1 day ago

    Singapore SPROUT CORPORATE SERVICES PTE. LTD. Full time

    **About Us** Founded with a vision to enable small business growth, Grof leverages technology and digital innovation to simplify all company administration. From incorporation and compliance to accounting and payroll—Grof is an all-in-one business solution, enabling entrepreneurs and business owners to focus on what they do best. **Grof Core...

  • Administrative Associate

    1 week ago

    Singapore PI ARCHITECTS LLP Full time

    This is a full-time on-site role for an Administrative Associate at PI ARCHITECTS (Singapore). The Administrative Associate will be responsible for performing various administrative tasks inclusive but not restricted to human resources, invoicing, preparing documents etc. **Qualifications** - Administrative Processes and Communication skills - Invoicing and...

  • Associate (Office Management/Administration)

    3 days ago

    Singapore LUCRUM CAPITAL PTE. LTD. Full time $40,000 - $120,000 per year

    Why Join Us? We are seeking a General Associate (Office Management) to support the smooth running of our operations across real estate, hospitality, and healthcare businesses. This role offers fresh graduates the opportunity to develop practical business skills in office administration, documentation, and finance support. Your Key...

  • Associate Executive, Education Development Office

    2 weeks ago

    Singapore National Healthcare Group Corporate Office (HQ) Full time

    SPECIFIC (80%)Support the Assistant Designated Institution Officer and Program Director in overseeing the activities associated with graduate programs (residency and post-graduate year 1) in the Education Development Office. This involves: • Provide administrative support on trainees' rotation to the hospital, on-the job training, assessment and...

  • Office Administrator

    1 week ago

    Singapore AUSPICE ASSET MANAGEMENT PTE. LTD. Full time

    **Key Responsibilities**: - Provide day to day administrative office and client support - Managing human resource administration tasks - Liaise with outsourced IT vendors for IT matters - Manage claims and office expenses - Implement admin SOP and compliance - Internal and external communications - Assist in ad hoc tasks or projects as...

  • Office Administrator

    1 week ago

    Singapore GIMS & ASSOCIATES PTE. LTD. Full time

    Providing administrative support to the Admin/Account department. - Manage day to day office duties such as handling phone calls, mail, filing, scanning of documents and attending to visitors. - Stock-up on general office supplies - Keep track of new and existing assets and their serial numbers for record keeping - Work closely with accounts to monitor...

  • Associate Executive, Education Development Office

    3 days ago

    Singapore National Healthcare Group Corporate Office (HQ) Full time $60,000 - $80,000 per year

    SPECIFIC (80%)Support the Assistant Designated Institution Officer and Program Director in overseeing the activities associated with graduate programs (residency and post-graduate year 1) in the Education Development Office. This involves:• Provide administrative support on trainees' rotation to the hospital, on-the job training, assessment and evaluation...

  • Office Administrator

    1 week ago

    Singapore AUSPICE ASSET MANAGEMENT PTE. LTD. Full time

    Job Description & Requirements Key Responsibilities: Provide day to day administrative office and client support Managing human resource administration tasks Liaise with outsourced IT vendors for IT matters Manage claims and office expenses Implement admin and compliance SOP Internal and external communications Assist in ad hoc tasks or projects as assigned...