Import / Export Company Admin
4 days ago
Company: Logistics 9
Industry: Import & Export / Trading Company
Location: Singapore
Employment Type: Full-time
IMPORTANT – PLEASE READ CAREFULLY
This position is with an Import / Export Trading Company.
We are NOT:
- A logistics company
- A freight forwarder
- A shipping line
- A transport or trucking company
Candidates whose experience is purely in logistics, freight forwarding, shipping coordination, or customs clearance only will not be suitable for this role.
JOB SCOPE – IMPORT / EXPORT ADMIN (OFFICE-BASED)
This role supports the day-to-day operations of an import/export trading company, working closely with the operations team and overseas suppliers.
Your responsibilities will include:
- Preparing, checking, and maintaining export documents, including:
- Proforma Invoices
- Commercial Invoices
- Packing Lists
- Internal tracking files
- Following up with China suppliers on:
- Order confirmations
- Production updates
- Packaging and document details
- Organising and filing QC photos, videos, and product information
- Updating Excel trackers for orders, production status, and shipments
- Supporting senior staff with daily follow-ups and coordination
- Ensuring all information is accurate, complete, and consistent before submission
This role is focused on documentation accuracy, supplier coordination, and administrative follow-ups, not physical shipment handling.
THIS ROLE DOES NOT INCLUDE
- Booking vessels or trucks
- Liaising with ports or terminals
- Customs clearance processing
- Warehouse or site-based operations
REQUIREMENTS
- Experience in import/export, trading, sourcing, or manufacturing admin
- Ability to read and type Mandarin for communication with China suppliers
- Intermediate Excel and Microsoft Word skills
- Strong attention to detail and organisation
- Comfortable handling multiple follow-ups and routine admin tasks
- Good at Multi-Tasking
- Clear communication
SUITABLE BACKGROUNDS
- Import / export administrative staff
- Trading company admin
- Export documentation assistant
- Procurement or sourcing admin
NOT SUITABLE FOR
- Freight forwarding roles
- Logistics coordinators (shipping / trucking only)
- Port, warehouse, or customs-only roles
SALARY & WORKING HOURS
- Salary: SGD 3,000 – 3,500 (depending on experience)
- Working Hours:
- Monday to Friday: 9:00am – 6:00pm
(Lunch break: 1–2 hours)
- Saturday Morning only: Work from home (Laptop provided)
EQUAL OPPORTUNITY STATEMENT
Logistics 9 practices fair and merit-based employment in accordance with Singapore's Tripartite Guidelines on Fair Employment Practices (TAFEP). All employment decisions are based on qualifications, experience, and job requirements.
Job Types: Full-time, Permanent
Pay: $3, $3,500.00 per month
Experience:
- in operations, logistics, or administrative coordination: 2 years (Preferred)
- MS Excel managing data, reports, and generating trade docs: 2 years (Preferred)
- using tools like Slack, WeChat, and Email to coordinate: 2 years (Preferred)
Work Location: In person
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