admin executive

1 week ago


Singapore SWIFT CARPENTRY PRIVATE LIMITED Full time $40,000 - $60,000 per year

We are a fast-growing wood carpentry and fabrication factory specializing in custom furniture, interior fittings, and large-scale carpentry works. We are looking for a meticulous and hands-on Admin Executive to support our daily operations and ensure smooth coordination between our production floor, suppliers, and clients.

Key Responsibilities:
  • Handle sales orders, purchase orders, and job sheets , ensuring accuracy in material and project documentation.
  • Coordinate with suppliers for timber, plywood, laminates, hardware, and other carpentry materials; monitor deliveries and maintain inventory records.
  • Assist in project scheduling and job assignment , liaising with the factory supervisor and project managers.
  • Maintain proper filing of production drawings, permits, and safety documents .
  • Prepare invoices, delivery orders, and payment follow-ups with clients and vendors.
  • Track manpower attendance, overtime claims, and work permits for factory workers.
  • Support health & safety compliance (WSH-related documentation, training schedules, equipment maintenance records).
  • General administrative duties, including answering calls, handling walk-in customers, and supporting management with ad-hoc tasks.
Requirements:
  • At least 2 years of administrative experience , preferably in manufacturing, construction, or carpentry industry .
  • Good knowledge of MS Office / Google Workspace ; knowledge of basic accounting software (e.g. Xero, QuickBooks, MYOB) is an advantage.
  • Strong organizational skills with attention to detail.
  • Ability to multitask and work in a fast-paced, production-driven environment .
  • Effective communication in English ; ability to speak Mandarin or Malay is an advantage to liaise with suppliers and workers.


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