Family Assistant

We are looking for a highly organized and proactive Family Assistant to support our household with day-to-day activities, errands, and overall family logistics. This role is ideal for someone who is detail-oriented, enjoys spending time with elementary school-aged children, and thrives in a dynamic, multitasking environment.

The Family Assistant will work closely with our family to ensure the household runs smoothly, efficiently, and harmoniously.

Key Responsibilities

1. Children's Logistics & After-School Support

2. Oversee our two children's (four years old and eight years old) after-school routines, including sitting with them for homework and providing encouragement to stay focused.

3. Coordinate with tutors regarding homework, assignments, and study progress.

4. Assist in managing children's schedules (school events, activities, playdates, etc.).
   Accompany children for aforementioned activities

5. Coordinating Basic Household Errands

6. Run errands such as picking up dry cleaning, grocery shopping etc. Ensure household food and supplies are well-stocked.

7. Act as liaison between the family office and the household.

8. Household Support

9. Manage and assist the house's helpers maintain a tidy and organized home environment through light household duties.

10. Coordinate household vendors (cleaning services, maintenance, repairs, etc.) and ensure timely upkeep of the home.
11. Manage package deliveries and maintain general order in shared spaces.

12. Organize and maintain storage areas and closets.

13. Travel Coordination

14. Assist with itineraries, packing, and logistics for family trips/holidays. May need to accompany family on some trips.

15. Organize travel documents and ensure all arrangements are handled smoothly.

16. Household Management

17. Oversee administrative tasks such as scheduling repairs, tracking expenses, and managing household calendars.

18. Family Calendar Management

19. Manage family appointments and calendars (doctors, dentists, etc.).
    Assist in planning and coordinating family events such as birthdays and other special occasions.

7.`Skills & Qualifications

• Prior experience in family, household, primary education and/or personal assistant roles preferred.
• Strong organizational, communication, and multitasking abilities, including proficiency with digital tools and apps for scheduling, task tracking, and communication.
• Comfortable working around children and engaging them in productive after-school routines.
• High level of discretion and trustworthiness when handling sensitive or personal matters.

Additional Considerations

• Working hours - 11am-7pm, 5 days a week. One weekend day to be swapped with a weekday.
• Flexibility with regards to working hours, particularly when unexpected needs arise.
  Proactive, adaptable, and resourceful attitude with the ability to anticipate household needs

Requirement

Great command of English, both written and oral.

Willing to travel with the family when needed

3-5 years of experience as a personal or family assistant would be advantageous.

Must own a valid Singapore Class 3 driving license with a clean driving record.

Sensitive to needs and takes initiative all the time.

Have a sense of ownership; knows what is best for the employer.

Honest and work with high integrity.

Have patience with young children.

Proactive approach to problem-solving with lots of initiative.

Good at coordinating, follow-ups, and planning.

Ability to multitask and prioritize daily workload.

A grasp of absolute discretion and confidentiality.

Have good logic, common sense and attention to details.

Service and result-oriented with a positive working attitude.

Able to work independently, from home, office, or at the house as required.

Proficient with digital apps and tools for work efficiency.