Secretary

2 weeks ago

Central Region, Singapore Management Development Institute of Singapore Full time $4,000 - $6,000 per year

Responsibilty:

  • Perform general secretarial duties including managing correspondence, filing, and maintaining office records
  • Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc.
  • Coordinate travel arrangements including ticketing and reservations for flights, accommodation, and transport
  • Organise meetings and record minutes of meetings, including supporting meetings for the senior management.
  • Compilation of monthly/quarterly reports for the management review.
  • Maintaining efficient records and archiving all documents under the department's responsibility, such as agreements, contracts, etc.
  • To work with a team of staff (customer service officers and dispatch staff) to complete various day-to-day administrative duties which includes covering the reception in the absence of the customer service officers.
  • Support the processing petty cash claims, office inventory and supplies such as corporate uniforms, stationery, etc.
  • Maintain the corporate pantry and provide refreshments for Council or visitors when needed.
  • Support Supervisor and higher management in various projects and ad-hoc duties as assigned.

Requirements:

  • Bachelor degree in any discipline
  • Minimum 2 years of relevant work experience in administrative functions
  • A team player with leadership skills
  • Proficient in MS Office
  • Possess excellent communication, organisational and interpersonal skills.
  • Good command of both spoken and written English
  • Pleasant personality with customer service skills.
  • Ability to multi-task in a fast-paced environment.

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