Purchasing Assistant

4 days ago

Jurong East, Singapore DAISO SINGAPORE PTE. LTD. Full time

We are looking for a proactive and detail-oriented Purchasing Assistant to join our team and support the procurement process to ensure smooth and cost-effective operations. In this role, you will assist with a variety of tasks, including order management, report preparation, product sourcing and cross-department coordination.

Key Responsibilities

  • Order Management: Prepare, follow up, and update order sheets to ensure timely and accurate product deliveries
  • Reporting & Analysis: Assist the buyer in preparing and compiling sales, inventory, and other performance reports as required
  • Coordination: Follow up with shop leaders on orders, resolve any outstanding issues, and ensure smooth operations
  • Product Sourcing: Source and gather information for new products, staying up-to-date with market trends and potential suppliers
  • Cross-Department Collaboration: Assist in liaising with the marketing team and other relevant departments to support product launches, promotions and campaigns
  • Shelf Life & Compliance: Track the shelf life of goods within the assigned category and ensure compliance with import regulations as applicable
  • Supplier & Distributor Communication: Coordinate with suppliers and third-party distributors to address logistical matters, product availability, and other relevant requirements
  • Ad-hoc Tasks: Provide support for other tasks and duties as assigned by the buyer or Head of Department, ensuring effective and efficient completion

Key Requirements

  • Min. Diploma in a related field such as Business, Retail or Merchandising
  • Experience in FMCG is an advantage
  • Highly proficient in MS Office, particularly Excel, with the ability to handle and analyse large volumes of data (beginner to intermediate level)
  • A team player with a proactive mindset, eager to contribute to team success
  • Strong attention to detail with the ability to multi-task and prioritise in a fast-paced environment
  • A sense of urgency in managing deadlines and ensuring the timely completion of tasks
  • Excellent planning and organisational skills to manage tasks efficiently and effectively

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