
Admin Executive
2 days ago
About the Company
Our client is a well-established shipping and ship management group based in Singapore with regional offices. They are looking for a proactive and detail-oriented Admin Executive to support their business operations and compliance functions.
Job Responsibilities:
- Perform general administrative tasks including filing, organizing, photocopying, and scanning of documents.
- Maintain and update databases and filing systems (both hardcopy and electronic).
- Coordinate with relevant departments to support statutory and regulatory filings.
- Schedule and arrange client meetings, prepare meeting materials, and handle basic client queries.
- Arrange travel bookings, visa applications, and meeting logistics when required.
- Monitor and track deadlines for Annual Return filings, AGMs, and other compliance-related dates, ensuring timely reminders and follow-up.
- Manage incoming and outgoing correspondence such as emails, phone calls, and courier services.
- Ensure client contact information is kept updated and facilitate smooth communication between clients and the firm.
- Provide administrative support for internal projects, compliance checks, and audit-related matters.
Requirements:
- Diploma in Business Administration, Office Management, or related discipline.
- At least 2 years of administrative experience, preferably in corporate services, shipping, or related industries.
- Strong organizational skills with attention to detail and accuracy.
- Good communication skills (written and verbal) with ability to liaise with clients and colleagues professionally.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- A positive team player with a proactive and resourceful attitude.
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