Finance & Admin Assistant (Treasury/Expense settlement /Corporate card/AP)

Brief Company Profile

Hanwha Ocean Energy Plant Business embarks on a journey to transition from a traditional shipbuilder to an Engineering, Procurement, Construction, Installation, and Operation (EPCI(O)) solution provider, offering products such as FPSO, FLNG, Offshore Renewables and other Floating Production Units.

Also, Hanwha Oceans' Energy Plant Business Division recently expanded its global footprint by establishing new Global Business Centers in North America and Europe with the intention of becoming a project-centric and client-driven business organization. This transformation aims to offer enhanced project execution and knowledge-driven operational models by bridging the upstream culture of three continents across Asia, Europe, and America.

In Asia - Singapore, Hanwha Offshore Solutions Singapore positions our expertise as the Center of Excellence for Project Management & Execution Center of Energy Plant Business that opens up the global energy ecosystem Hanwha Ocean develops and produces advanced facilities and platforms optimized for Energy Plant Business environments based on the best production system and facilities.

Key Responsibilities: -

- Cash & Bank Management

• Perform daily bank reconciliations and monitor cash balances across all bank accounts.
• Prepare payment batches (vendors, employees, taxes, etc.) in the e-banking system in line with internal approval matrices.
• Maintain an updated cash flow overview and support the Finance & Accounting Manager in short-term cash planning.

- Accounts Payable & Employee Expenses

• Process vendor invoices, verify supporting documents, obtain approvals and post invoices accurately in the ERP system.
• Manage employee expense claims and travel reimbursements, ensuring compliance with company policies and tax rules.
• Monitor AP accounts payable ageing and follow up on overdue items or discrepancies with vendors.

- Corporate Card Administration

• Administer corporate credit cards (issuance, limits, cancellations) and ensure timely collection of card statements and receipts.
• Review corporate card transactions for proper business purpose and coding before posting into the ERP.

- ERP Transactions & Documentation

• Enter and validate financial transactions (AP, expenses, basic journals) in the ERP system with a high level of accuracy.
• Maintain well-organized digital and physical files for invoices, contracts, and payment documentation to support audit and internal control.
• Assist in preparing schedules and supporting documents for internal and external audits.

- Administrative & Office Support

• Support the Office Manager and IT Manager with finance-related administration (e.g. contract filing, vendor master data, basic procurement documentation).
• Provide general administrative support to the finance team and respond to routine queries from employees regarding expense and payment processes.

Qualification & Requirements: -

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration or related field.
• Min. 2 – 4 years of hands-on experience in accounting operations, accounts payable, or treasury support.
• Basic knowledge of accounting principles and understanding of AP/expense processes.
• Experience with ERP systems (SAP or similar) and good working knowledge of MS Excel and Office tools.
• Strong attention to detail, accuracy and organizational skills.
• Service-oriented mindset with good communication skills in English.
• Ability to work independently on routine tasks while escalating issues in a timely manner.

Diversity and Inclusion

Hanwha believes that diversity and inclusion are vital to our success. We believe that by embracing different ideas and approaches, we enhance our ability to deliver the best results for our employees, our environment, and ultimately our business partners and customers. We foster a culture where all colleagues are able to share their passions and ideas in order that we may collectively embrace and overcome the challenges in our industry, and work toward a brighter future.

Hanwha is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.