Admin Executive

24 hours ago

Central Region, Singapore 67 Pall Mall Singapore Ltd. Full time $4,000 - $12,000 per year

We are seeking a proactive and detail-oriented Admin Executive to provide comprehensive administrative support to the team. The role will focus on managing daily administrative tasks, coordinating travel arrangements, and assisting with expense and claims reconciliation. Basic Accounting knowledge will be an advantage.

Key Responsibilities

  • Administrative Support

  • Handle day-to-day administrative duties including preparing correspondence, reports, and presentations.

  • Maintain proper filing systems (physical and electronic) for easy retrieval of documents.
  • Manage calendars, schedule meetings, and coordinate appointments for management
  • Act as the main point of contact for office supplies, equipment, and service providers.

Travel & Logistics

  • Arrange domestic and international travel for management and staff (flights, hotels, transport, visas, insurance).
  • Prepare detailed travel itineraries and ensure all arrangements are in order.
  • Liaise with external travel agencies, vendors, and hotels for corporate bookings.

Finance & Expense Management

  • Prepare, verify, and reconcile credit card receipts and staff expense claims.

Operational Support

  • Organise and coordinate meetings for management and team, including:

    • Scheduling and sending calendar invites.
    • Preparing and distributing agendas, presentation materials, and briefing notes in advance.
    • Arranging meeting logistics (venue booking, online conferencing setup, catering, equipment).
    • Taking accurate minutes and tracking action items for follow-up.
    • Provide administrative support for internal projects and departmental initiatives.
    • Draft and format business documents, presentations, and reports.
    • Ensure compliance with internal policies and procedures in administrative processes.

Ad-hoc Duties

  • Assist management with personal and confidential matters when required.
  • Undertake special projects and other tasks as assigned.

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