Temporary Legal Secretary

7 days ago

Central Region, Singapore Office Secretaries Full time $4,000 - $6,000 per year

We are seeking for a Temporary Legal Secretary to provide support and assistance to senior secretaries and other personnel; assistance may include file setup requests, printing e-mails/documents for files, facilitating messenger requests, updating document indices, preparation of marketing packages, document preparation/review; time-notes entry, etc.

Responsibilities

  • Provide a full range of service and assistance to proactively meet client and attorney file needs, including maintaining and organising files and subfiles and assisting with file maintenance procedures; provide file support as requested
  • Opening and closing of matters
  • Copy, scan, and print documents and attachments
  • Maintain and update client and other relevant contact details on InterAction
  • Prepare materials for mailing and delivery, including printing, assembling, copying, and ensuring appropriate delivery
  • Participate in the organisation and planning of events
  • Assist in the preparation of marketing materials as requested
  • Assist in transport, accommodation and flight booking
  • Assist with reception duty to answer telephones and relay messages; ensure that all messages, calls, deliveries are forwarded on promptly, accurately, and with the appropriate amount of detail
  • Arrange conference calls, video conferences, live meetings and ensure proper set-up prior to the meetings
  • Any other administrative duties as required

Requirements

  • At least 1 year of relevant work experience in duties described above
  • Proactive and detail oriented
  • Self-starter, reliable and responsible to see to tasks from beginning to completion
  • Proficient in MS Office
  • Communicates clearly and effectively

This is a temporary assignment and the candidate must be able to commit to the entire assignment of 4 to 6 weeks (duration depends on the business needs of the firm). Only shortlisted candidates will be contacted.

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