Administration Executive

Job Description: Administration Executive

International School of Singapore Location: Singapore Employment Type: Full-Time Start Date: Immediate Reports to: COO(Administration)

About Us

The International School of Singapore is a premier English-medium institution offering an international curriculum (IGCSE-aligned) to a diverse student body from over 40 nationalities. We foster a multicultural learning environment that emphasises academic excellence, global citizenship, and holistic development. As we expand our operations, we seek a dynamic fresh graduate to join our administrative team and contribute to the smooth running of our school.

Job Summary

As an entry-level Administration Executive you will support the school's leadership in overseeing day-to-day administrative operations, ensuring compliance with Singapore's educational regulations (e.g., MOE guidelines) and international standards. This role is ideal for a motivated fresh graduate eager to launch a career in educational administration.

Key Responsibilities

• Operational Oversight: Assist in managing school-wide processes, including student admissions, enrolment tracking, and academic scheduling, while ensuring adherence to local (MOE) and international accreditation standards.
• Finance and Procurement: Support budgeting, invoice processing, vendor coordination, and procurement of supplies/equipment, using financial systems for accurate reporting and cost control.
• Facilities and Compliance: Coordinate maintenance of school facilities, health/safety protocols, and event logistics (e.g., parent-teacher meetings, international days), incorporating smart technology for efficiency.
• Stakeholder Engagement: Liaise with parents, teachers, external vendors, and regulatory bodies; prepare reports and communications to support school leaders' strategic goals.
• General Administration: Manage data entry, filing, inventory of office/sickbay supplies, and ad-hoc tasks like organising school events or updating student records in information systems.
• Process Improvement: Identify opportunities to streamline administrative workflows, such as digitalising forms or enhancing stakeholder feedback mechanisms.

Qualifications and Requirements

• Education: Fresh graduates with a Bachelor's degree in Business Administration, Education Management, Human Resources, or a related field. GCE 'A' Levels or Diploma holders with strong academic performance will also be considered.
• Experience: No prior professional experience required; internships in administration, education, or customer service are a plus.

Skills:

• Proficient in Google Suites
• Strong organisational and multitasking abilities, with attention to detail.
• Excellent communication skills (written and verbal) in English; multilingual abilities (e.g., Mandarin, Malay) are advantageous for our diverse community.
• Basic knowledge of Singapore's education landscape (e.g., MOE policies) or international school operations is beneficial but trainable.
• Personal Attributes: Proactive, adaptable, and culturally sensitive; ability to thrive in a fast-paced environment with a passion for education and teamwork.
• Other: local preferred; must pass background checks and be eligible to work in Singapore.

What We Offer

• Competitive entry-level salary (SGD /month, based on qualifications), plus performance bonuses.
• Comprehensive benefits: Medical insurance, annual leave (16 days), professional development opportunities (e.g., MOE-aligned training).
• A supportive, inclusive workplace with mentorship for fresh graduates to build expertise in international education administration.

How to Apply

Submit your resume, cover letter (explaining your interest in international education), and academic transcripts to with the subject "Application: Administration Manager - Fresh Graduate". Shortlisted candidates will be invited for interviews (virtual/in-person).

We are an equal opportunity employer committed to diversity and inclusion. Only shortlisted applicants will be contacted. Join us in shaping the future of global education

Job Type: Full-time

Pay: $4, $5,000.00 per month

Benefits:

• Health insurance

Work Location: In person