Filing Clerk

As a Filing Clerk, you will be responsible for organizing, maintaining, and retrieving physical or digital documents.

Responsibilities:

· Perform technical and contractual documentation services, providing support to the management and project team, paying attention to the potential interfaces between Project and their respective demands.

· Execute documentation controls through various computational tools.

· Coordinate the organization meetings and standardization of control systems, registration and archiving of technical and contractual documentation

· Promote the organization and standardization of control systems, registration and archiving of technical and contractual documentation, in accordance with the guidelines indicated in procedures and using Electronic Documentation Management software

· Control records of contractual relationships with SEA, such as numbered emails, meeting minutes, letters, and reports.

· Control the issuance and expedite the workflow of technical documents and TQFs (Technical Query Form) issued by SEA, its subcontractors, and suppliers.

· To act in contact with international suppliers.

· Use a microcomputer performing computer operations (text editors, spreadsheets, and planning software)

· Perform tasks of similar complexity when assigned.

· Organize and act in a systematic, continuous, and standardized way in the management of contractual documentation throughout the term of the Contract, paying attention to the potential interfaces and their respective demands.

· The contractual documentation comprises all documents, evidence, reports of various types, measurement bulletins, reimbursement notes, meeting minutes, emails, letters, notifications, among others generated during the term of the contract.

· Perform written, verbal, and electronic communication (e-mails) with its subcontractors and suppliers

Requirements

· High school graduate or technician level.

· At least five (5) years of working experience in technical documentation in projects in the oil and gas industry.

· Experience working with FPSO projects

· Experience with traditional documentation control software and platforms.

· Requisite knowledge in Office 365 Package and Electronic Documentation Management Software (EDMS).

· High proficiency in English language

· Comfortable working in Tuas Yard

Job Type: Contract

Contract length: 12 months

Pay: $2, $4,000.00 per month

Benefits:

• Health insurance

Experience:

• filing clerk/administration: 5 years (Required)
• supporting in FPSO project : 1 year (Required)

Work Location: In person