Finance Assistant Manager

2 weeks ago


Central Region, Singapore Leukemia and Lymphoma Foundation Full time

Key Responsibilities

1. Financial Operations & Accounting

  • Coordinate with the outsourced accounting firm to ensure timely and accurate month-end and year-end financial closing.
  • Prepare and provide supporting schedules, documentation, and reconciliations required by the outsourced accountants.
  • Manage Accounts Payable (AP) processing, including verifying invoices, coding expenses, preparing payment schedules, executing payments via bank, and maintaining proper documentation for audit and compliance purposes.
  • Manage Accounts Receivable (AR), including issuing invoices, recording receipts, and monitoring outstanding amounts.
  • Perform bank reconciliations, subsidy reconciliation, donation reconciliations, and ensure alignment with the accounting firm's ledgers.
  • Review financial reports prepared by the outsourced firm for accuracy before submission to management and auditors.
  • Maintain fixed asset records and ensure updates are communicated to the accounting partner.

2. Donation Management & Reconciliation

  • Perform donation reconciliation across online platforms, bank transfers, cheques, GIRO, fundraising events, and third-party giving platforms.
  • Ensure accuracy of donor records in CRM or finance systems.
  • Coordinate with fundraising and communications teams to resolve discrepancies and ensure clean data trails.

3. IRAS Tax-Deduction & IPC Administration

  • Prepare and submit IRAS tax-deduction receipts and donor data uploads via relevant portal (or equivalent IRAS systems).
  • Ensure donations comply with IPC guidelines and IRAS regulations.
  • Maintain proper supporting documentation and ensure timely and accurate issuance of tax-deductible receipts.

4. Grant, Project & Programme Budgeting

  • Prepare and monitor grant and project budgets, ensuring accurate allocation and utilisation of funds.
  • Work with programme teams on reporting requirements to funders and donors.
  • Track expenditure and prepare financial reports for grantors, charities regulators, and internal stakeholders.

5. Financial Reporting & Analysis

  • Prepare monthly management reports, financial statements, variance analysis, and cashflow forecasts.
  • Support organisation-wide budgeting and periodic reforecasting.
  • Provide financial insights to leadership for strategic decision-making.

6. Compliance, Audit & Governance

  • Ensure compliance with the Charities Act, IRAS guidelines, Commissioner of Charities reporting, and internal policies.
  • Prepare audit schedules and liaise with external auditors and tax agents.
  • Strengthen internal controls and maintain accurate documentation.

7. Systems, Processes & Improvement

  • Enhance finance workflows and documentation to support a scalable, future-ready organisation.
  • Drive digital improvements in financial systems (e.g., accounting software, donor platforms, approval workflows).

8. Cross-functional Support

  • Partner with operations, programmes, fundraising, and communications teams on finance processes.
  • Support the CEO with timely, accurate financial reports.


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