Corporate Administrator

2 days ago

Singapore SNK GAMES SINGAPORE PTE. LTD. Full time $60,000 - $120,000 per year

We are looking for a Corporate Administrator who plays a crucial role in ensuring the efficient operation of our office, supporting the Head of Studio, and fostering a collaborative and positive work environment. Fluency in Japanese is a definite requirement for this role due to the need to assist in communications with offices in Japan. If you are a team player with a hands-on approach and a passion for excellence in office management, HR support, and international communication, we would love to hear from you.

Reports To: Head of Studio

Experience Level: 3-5 years, Executive or Manager Level

Main Responsibilities:

  • Office Management and Administration:

  • Oversee all aspects of facilities and administration operations, ensuring the smooth day-to-day functioning of the office.

  • Manage office communications, including emails, phone calls, and correspondence.
  • Supervise office space and facilities

  • Update and maintain office policies as necessary.

  • Human Resources Support:

  • Provide HR support, including the management of work passes, employee medical insurance, benefits administration, and maintaining accurate employee leave records.

  • Handle administrative matters related to staff employment, confirmation, and resignation.
  • Assist with HR-related inquiries, fostering a positive work environment through effective communication and conflict resolution.

  • Support recruitment efforts, employee onboarding, and offboarding processes.

  • Financial Management:

  • Assist in the presentation of monthly financials and yearly budgeting to management.

  • Coordinate month-end closing and submission of monthly financial reports.

  • Manage payroll, CPF submissions, and IRAS Auto-Inclusion Scheme submissions.

  • Executive Support:

  • Provide assistant support to the Head of Studio, including management of schedules, coordination of meetings, and handling of communications.

  • Act as a liaison for the Head of Studio, assisting employees in HR matters and other ad-hoc requests.

  • Vendor and Supplies Management:

  • Liaise with third-party vendors, managing purchasing and maintaining office supplies.

  • Negotiate with vendors/suppliers to ensure cost-effective procurement.
  • International Liaison:
  • Liaise with offices in Japan and other locations on administrative matters, ensuring alignment across different regions.
  • Assist in communicating effectively with Japanese officers, facilitating seamless international collaboration.
Requirements:
  • Bachelor's degree or Diploma in Human Resources, Business Administration, or equivalent.
  • Minimum 3 years of experience in Office Administration or HR Administration.
  • Fluent Japanese language skills are essential for facilitating communication and coordination with our Japan offices, ensuring alignment and collaboration across regions.
  • Proficiency in Microsoft Office applications and experience with executive-level calendar management.
  • Independent, self-motivated, with strong management skills and leadership qualities.
  • Excellent coordination, organizational, and interpersonal skills.
  • Meticulous, efficient, proactive, and able to multitask and prioritize.

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