Accounts cum Office Manager

3 days ago

Singapore Origin Wellness Full time $40,000 - $80,000 per year
Job Summary:

We are seeking a proactive and detail-oriented Accounts cum Office Manager to manage and oversee daily company operations. The ideal candidate will take a hands-on approach to accounting, bookkeeping, financial reporting, sales support, shipping coordination, and general office administration. This role requires strong organizational skills, attention to detail, and the ability to ensure smooth, efficient, and compliant business operations.

Key Responsibilities:
Accounts / Finance:
  • Handle daily accounting - prepare invoice and receipt, payment voucher, etc.
  • Handle accounts payable and receivable, ensuring timely payments and collections.
  • Prepare monthly, quarterly, and annual financial statements.
  • Monitor cash flow and manage banking operations.
  • Assist in budgeting, forecasting, and financial planning.
  • Ensure compliance with statutory requirements.
  • Implement and maintain financial policies, procedures, and internal controls.
Sales & Shipping Support:
  • Prepare quotations for clients in coordination with the sales team.
  • Ensure timely submission of quotations to meet sales deadlines.
  • Track quotation status, follow up with clients, and update sales records.
  • Maintain a repository of product/service pricing and related documents.
  • Assist sales team with reports, sales data analysis, and administrative support.
  • Manage inventory, monitor stock levels and perform regular inventory counts.
  • Stock ordering, receive, and inspect incoming inventory accurately.
  • Coordinate shipping, logistics, and documentation for local and overseas deliveries.
  • Liaise with freight forwarders, suppliers, and customers to ensure timely deliveries.
HR & Administrative Support
  • Oversee daily office operations to ensure smooth workflow.
  • Manage procurement of office supplies, equipment, and vendor relationships.
  • Supervise administrative staff and coordinate office support functions.
  • Maintain records of office assets, inventory, and vendor contracts.
  • Ensure compliance with workplace safety, security, and HR policies.
  • Organize travel, meetings, and events for staff and management.
  • Support HR-related functions such as attendance tracking, leave records, and payroll preparation.
  • Assist in recruitment, onboarding, and employee engagement activities.

Qualifications & Skills:

  • Hands-on experience with accounting software (QuickBooks).
  • Knowledge of GST, TDS, PF, ESI, and other statutory compliance.
  • Proficient in MS Office (Excel, Word, PowerPoint).
  • Strong organizational, multitasking, and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently with a proactive, hands-on approach.

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