Senior Executive, Facilities Management

2 days ago

Pioneer, Singapore Nanyang Technological University Full time

We are looking for individual who have a strong passion for delivering exceptional service to staff of Nanyang Business School through timely communication and efficient facilities management operations.

The role provides the successful candidate with the opportunity to develop, contribute and grow oneself holistically across areas of excellence in customer relationship management and/or facilities & Contracts management within the department.

You will be an integral part of the team in managing and coordinating the development of NBS future workplaces, upgrading of existing workplaces and any other A&A projects.

Job Responsibilities:

Facilities Operations/Maintenance

  • Coordinate, schedule and conduct daily inspection of assigned managed spaces / rooms to ensure a safe, secure, and conducive working environment. This includes monitoring facilities turnover and addressing issues identified.
  • Adhere to the preventive maintenance schedules and ensure that corrective actions are taken promptly.
  • Update and maintain detailed records to fulfill administrative and operational requirements.
  • Perform administrative tasks in support of the division e.g. scheduling of Seminar Rooms, Lecture Theatres or any facilities utilisation
  • Oversee, manage and supervise University in-house and external Contractors for maintenance/project works on site as and when required

Customer Relationship Management/Communications

  • Plan communications/ advisories for residents on scheduled maintenance and unscheduled works.
  • Establish and maintain a repository of templates for effective/efficient facilities-related communication with staff
  • Liaise with various NTU/NBS teams for inputs and coordination
  • Work with fellow team members on service delivery and ensure compliance with contractual obligations by vendors.
  • Manage and resolve staff requests/ feedback /complaints received. This includes collaborating with internal and external stakeholders for resolution of issues reported.

Procurement Support

  • Prepare work requisitions and purchase orders for maintenance and improvement works.
  • Negotiate and co-ordinate with supplier and internal stakeholders for best possible price purchase and delivery time with quality required for the project.
  • Formulate specifications and requirements for procuring necessary goods and services for operations, which includes assessing quotations/tenders.

Project Management

  • Coordinate meetings with multi-Disciplinary Team Consultants, Contractors, relevant external agencies, as well as internal and external stakeholders to ensure project delivery
  • Manage all assigned projects from conceptual stage to completion which includes tracking project budget, timelines and deliverables to ensure timely progress of initiatives' objectives
  • Assist in preparing monthly reports for senior management

Any other works as assigned.

Requirements:

  • Diploma or Degree of any discipline
  • At least 3 years of working experience in office management/services, customer service or relationship management.
  • Having experience in facilities management/ renovation contractor or supplier management would be advantageous for this role.
  • Good verbal presentation and written communication skills
  • Detail-oriented with strong conceptual and analytical thinking skills
  • Meticulous, independent, highly motivated with excellent team spirit and interpersonal skills
  • Good understanding of Smart Workplace technologies

We regret that only shortlisted candidates will be notified.

  • Facilities Manager

    2 days ago

    Pioneer, California, Singapore Markono Group Pte Ltd Full time

    At Markono Group Pte Ltd, we believe in making knowledge available to everyone.For centuries, the written word has had the profound ability to impart knowledge, spur imagination and fuel dreams. As the demand for knowledge, information, and entertainment soars, our story is about leaving positive imprints on the world by shaping the future of reading;...

  • Senior Admin and Facilities Specialist

    2 weeks ago

    Pioneer, Singapore ST Logistics Full time

    **Job Function**: Admin, Facilities and Security **Job Summary**: The Senior/Admin and Facilities Specialist (Admin and Facilities) is responsible to support in the day to day administration in the area of staff welfare/Cohesion, security training coordination and General Administration within business vertical. He / She is to assist in the co-ordination...

  • Operations Assistant, Facilities Management

    1 week ago

    Pioneer, Singapore Nanyang Technological University Full time

    The Office of Campus Housing (OCH) serves to make NTU, the university with the best-in-class campus for learning, working, and living. OCH has a mission to provide optimal on-campus living environment for students and faculty to excel in learning, research, teaching and other NTU related work. It is responsible for student and faculty housing on campus, the...

  • Facilities Management Services Manager

    3 days ago

    Pioneer, Singapore Sodexo Singapore Pte Ltd Full time

    **Principle Duties and Responsibilities**: - Lead the site operations team including key stakeholders, business partners, and contract partners and supervise day-to-day operations. - Track and monitor performance metrics and indicators across all sites. - Be fully responsible for the services, infrastructure and project delivery across all sites - Establish...

  • Facilities Manager

    3 days ago

    Pioneer, Singapore Cushman & Wakefield Full time

    **Job Title** Facilities Manager **Job Description Summary** About the role - Develop Conceptual Strategy - Seek cost saving alternatives w/o compromising quality - Develop manpower loading Budget hand tools and equipment needed - Create Team Structure Respond to ThermoFisher’s queries and modify proposed approach as necessary FM Services Analysis -...

  • Senior Admin Assistant

    3 days ago

    Pioneer, Singapore ST Logistics Full time

    **Job Function**: Admin, Facilities and Security **Job Summary**: The Snr/Admin Asst - Admin, Facilities, Security (Admin and Facilities) is responsible to support in the day to day administration in the area of staff welfare/Cohesion, security training coordination and General Administration within business vertical. He / She is to assist in the...

  • Senior Sales Executive #69582

    3 days ago

    Pioneer, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Manufacturer (Commercial Cleaning Equipment) - Position Title**:Sales Executive/ Senior Sales Executive**: - Working Location: Gul Crescent - Working Hours: 5 days (Monday-Friday, 8:15 AM-5:30 PM) - Salary Package**:Up to $4000 + $1020 (Transport Allowance) + $70 (Phone Allowance) + Commission + AWS + Variable Bonus**: -...

  • Temporary Senior Executive, Library

    2 days ago

    Pioneer, Singapore Nanyang Technological University Full time

    The LKCMedicine Sim Hoay Cheok – Sim Foundation Library provides seamless access to information, knowledge and library services to support the learning, teaching and research needs of the NTU community. LKCMedicine Sim Hoay Cheok – Sim Foundation Library team's role is to maintain smooth operations on campus and to drive transformation projects in its...

  • Senior Executive/Assistant Manager, Projects Management LKCMedicine

    6 days ago

    Pioneer, Singapore Nanyang Technological University Full time $90,000 - $120,000 per year

    The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care. The School, which offers both undergraduate and graduate programmes, is named after local philanthropist Tan Sri Dato Lee Kong Chian. Established in 2010 by Nanyang Technological University, Singapore, in partnership with Imperial...

  • Senior Assistant Manager, Building

    12 hours ago

    Pioneer, Singapore Nanyang Technological University Full time $90,000 - $120,000 per year

    The School of Biological Sciences (SBS), part of the College of Science, was established in 2002 with a mission to advance biological and biomedical sciences. At SBS, our research spans various areas, including infectious diseases, immunology, neurodegenerative diseases, telomere biology, and genome function. Over the years, SBS has attracted talented...