Administrative Assistant, Kindergarten Care

2 days ago

Central Region, Singapore YMCA of Singapore Full time $40,000 - $60,000 per year

Responsibilities:

KCARE FEES AND OTHER PAYMENTS

  • Assist the Supervisor to collect fees from parents and other payments when necessary.
  • Assist to prepare receipts for payments.
  • Ensure that parents make payments promptly.
  • Preparation of Financial Report
  • Update GIRO Deduction List
  • Assist to complete and submit GIRO forms to HQ.
  • Reimburse staff for Petty Cash expenditure.

ENROLMENTS

  • Handle parents' enquiries/record enquiries
  • Assist the Supervisor to call parents for registration/enrolment.
  • Assist and ensure that parents complete all fields in the necessary forms and submit essential documents to the relevant Government Authority.
  • Ensure additional subsidy forms are submitted by parents punctually and counter checks forms.

FILING & GENERAL ADMINISTRATION

  • Maintain accurate records for child enrolment/withdrawal and subsidy claims/other administrative records.
  • Ensure that all documents/records are prepared and filed according to guidelines set in order to meet ISO standards.
  • Prepare and submit Petty Cash/ Cheque Payment Vouchers
  • Prepare Purchase Orders and order for food and other items.
  • Assist Programme Staff in the photocopying of worksheets and other materials when required.
  • Conduct monthly stock check on items such as stationery, toiletries.
  • Maintain a well-organized and clean office.
  • Answer phone calls and practise good telephone etiquette.
  • Undertake any other duties as assigned by the Supervisor.

SUPPORT STAFF & OTHER MATTERS

  • Assist Programme Staff in the daily supervision of children's safety and carrying out of the KCare Centre's programme; especially for outdoor play and free play.
  • Help Programme Staff during field trips and ad-hoc activities.
  • Any other duties or projects to be assigned by the immediate superior.

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