HR & Admin Executive
2 weeks ago
HR Functions – 40%
- Administer and manage the Whyze HR system, including monthly calculation of commissions, incentive adjustments, and payroll preparation.
 - Handle all matters related to foreign employees, such as work pass applications/renewals, arranging medical checkups, and updating records with the Ministry of Manpower (MOM).
 - Oversee the full employee lifecycle — from onboarding and orientation to offboarding and exit formalities.
 - Prepare HR-related documentation, including Letters of Appointment, Confirmation Letters, Performance Reviews, and Leave Records.
 - Maintain accurate and confidential employee data and filing systems, ensuring compliance with company policies and regulatory standards.
 - Liaise with relevant government authorities (e.g. MOM, IRAS) on HR-related matters.
 - Perform other related duties as required.
 
Administrative Support – 40%
- Verify the accuracy of commissions, incentives, and sales invoices via the POS system.
 - Extract, generate, and analyze data and reports to support operational and management decision-making.
 - Coordinate and support the planning of company events and employee engagement activities.
 - Perform other related duties as required.
 
Inventory Support – 20%
- Provide administrative support for procurement and inventory processes to ensure smooth operations.
 - Monitor and manage inventory levels, anticipate supply needs, and handle ordering and follow-up with suppliers.
 - Assist with stock receiving, including packing and unpacking of goods.
 - Perform other related duties as required.
 
Requirements:
- Minimum 3 years' experience in human resource and administration
 - Strategic thinking, proactive, self-motivated, creative and be a team player
 - Good communication & interpersonal skills
 - Good attention to details, organizing skills and good follow-through skill
 - Experience in Whyze HR system and Studio Manager system will be an advantage
 
Job Types: Full-time, Permanent
Pay: $2, $3,400.00 per month
Benefits:
- Employee discount
 
Work Location: In person
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