Live-In Personal Assistant

Location: Singapore

Employment type: Full-time, live-in (private room provided)

Reports to: Senior Executive

Role Summary

Provide day-to-day, non-medical home care and household coordination while also delivering basic office administration and personal/executive assistant support. The role requires discretion, maturity, and the ability to anticipate needs in both home and office settings.

Key Responsibilities

A) Personal & Home Care (Non-medical)

• Support daily routines (wake/sleep schedule, simple meal prep/coordination, light exercise supervision, medication reminders per instructions).
• Arrange and accompany to appointments (medical, personal), manage bookings and transport.
• Monitor comfort and safety at home; coordinate with service providers as needed.
• Maintain a tidy, organized living environment; oversee laundry and household supplies.

B) Household & Logistics Management

• Vendor and contractor coordination (cleaning, maintenance, deliveries), basic inventory tracking.
• Plan small in-home gatherings/meetings.
• Discreet handling of personal errands, with receipts and simple expense logs.

C) Office Administration & EA Support

• Manage calendars, schedule meetings, and coordinate travel (flights, hotels, cars, visas).
• Prepare meeting packs, notes, and follow-up action trackers; maintain office files (digital & hardcopy).
• Draft emails/letters, screen calls/messages, and liaise with internal teams and selected external partners.

D) Communications & Confidentiality

• Handle sensitive information with absolute discretion; ensure privacy protocols are followed.
• Act as a professional, courteous point of contact for VIP visitors and family members.

Work Arrangement

• Live-in with a private room (and agreed facilities).
• Generally a 6 day work week with flexible hours; occasional evenings/weekends based on the Chairman's schedule (time off in lieu by arrangement).
• Domestic and international travel may be required.

Qualifications & Experience

Must-haves:

• 3+ years in a PA/EA, private household PA, concierge, or similar role supporting a senior executive or family office.
• Experience coordinating appointments, travel, and vendors; strong organization and follow-through.
• Proficiency with MS Office, calendar/email tools, WhatsApp/WeChat.
• High integrity, service mindset, and excellent interpersonal skills.
• Basic first-aid knowledge; willingness to obtain First Aid/CPR certification if not already held.

Nice-to-haves:

• Prior exposure to non-medical caregiving for seniors or executives with specific routines.
• Valid driving licence in Singapore.
• Ability to communicate with Mandarin-speaking stakeholders and read basic Chinese documents (role involves handling calls/messages and documents that may be in Mandarin).

Note on languages: Any language requirement is strictly to perform job duties (e.g., liaising with Mandarin-speaking vendors/family and reading documents provided in Mandarin).

Core Competencies

• Discretion & Reliability – handles confidential matters professionally.
• Planning & Anticipation – stays one step ahead; manages shifting priorities.
• Calm Under Pressure – maintains poise during last-minute changes.
• People Skills – warm, respectful, and culturally sensitive.
• Detail & Ownership – neat records, accurate expenses, tidy spaces.

Physical & Other Requirements

• Able to accompany the senior executive on walks and light activities and to carry light items (up to ~10 kg).
• Background/reference checks with consent will be required.

Compensation & Benefits

• Competitive salary; accommodation provided (private room).
• Medical benefits.
• Annual leave, public holidays, and off-in-lieu for approved overtime.
• Work tools (phone/laptop) as needed.

How to Apply

Send your CV and a short note on your relevant home-care/EA experience and availability. Shortlisted candidates will be contacted for an interview and reference checks.