Executive Assistant

2 weeks ago

Tai Seng, Singapore Pacific Internet Ltd Full time $80,000 - $120,000 per year

Key Responsibilities:

  • Prepare high-quality presentations, meeting agendas, and internal communications.
  • Handle sensitive documents and communications with discretion and confidentiality.
  • Facilitate communication with headquarters on corporate governance and compliance issues.
  • Preparation of regular and ad-hoc reports for management reporting.
  • Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.

  • Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.

  • Maintain accurate statutory records in compliance with Singapore's ACRA requirements and equivalent entities in other jurisdictions.

  • Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.

  • Support the implementation and monitoring of internal compliance policies.

  • Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.
  • Coordinate compliance training and internal audits as required.
  • Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements:

  • Bachelor's degree in Business, Law, or a related discipline.
  • Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.
  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.
  • Prior experience in corporate secretarial work or compliance is required; knowledge of Singapore Companies Act is a strong plus.

  • Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.

  • Strong organisational and time-management skills with the ability to prioritise across competing deadlines.

  • Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.
  • High level of professionalism and discretion in handling confidential information.

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