Project Admin

Job Description:

We are seeking a proactive and detail-oriented Project Admin Executive to join our team in Singapore, focusing on the fast-growing digital space in Data Center and Telecommunications industries. The role is pivotal in supporting the Sales and Project Management Office (PMO) by managing project inventory, budget, logistics, coordinating with internal teams, preparing documentation, and ensuring smooth project delivery and operations.

This position is ideal for someone who enjoys working in a fast-paced environment, has strong organisational skills, and thrives on enabling sales success. This role also requires basic engineering knowledge of customers' needs (electrical, mechanical and optical fibre technical know-how) and the ability to craft tailored/bespoke commercial solutions to meet customers' demands.

Key Responsibilities:

• Plan, prepare and manage project materials and budget to ensure successful project delivery.

• Collaborate with internal departments (Pre-Sales, Sales, PMO and Finance Operations) to ensure timely delivery of products and services:

• Verify PreSales design to ensure Sales have accurate engineering information.

• Procurement of stock, materials and services from suppliers / partners to deliver bespoke network engineering solutions and services to customers.
• Arrange and perform shipment coordination with suppliers, vendors, 3PL and customers.
• Trigger accurate purchase orders and coordinate lead time with suppliers for prompt stock arrival to the warehouse or customer site.
• Onboarding of new suppliers, partners and subcontractors.
• Application and renewal of regulatory authority's licenses and permits, if applicable.
• Maintain accurate records of inventory in ERP system.
• Ensure ISO9001 Quality processes are comply with.
• Adhere to company policies, procedures and business ethics codes.
• Be a strong customer advocate; ensuring high level of customer satisfaction and retention

Qualifications & Experience:

• Diploma in Engineering with Business Administration is preferred.
• Prior experience in a sales support, or project management role is an advantage.
• Strong communication and interpersonal skills, with a customer-centric mindset.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and ERP system.
• Excellent organisational skills and attention to detail.
• Ability to multitask, prioritise, and work effectively under pressure.
• Team player with a proactive and problem-solving attitude.

Key Competencies:

• Ownership mindset: Result driven and strong follow-up of tasks.
• Customer-Centric Approach: A strong customer advocate that drives internal teams in delivering projects that meets and exceeds customers' expectations.
• Results-Oriented: Focused on achieving sales targets and driving revenue growth.
• Team Collaboration: Ability to work cross-functionally and foster strong relationships with internal teams.
• Adaptability: Comfortable operating in a fast-paced, dynamic industry with evolving technologies and customer requirements.

What We Offer:

• Competitive salary with performance-based incentives.
• Opportunities for career growth (cover APAC region) and professional development in a booming industry.
• A collaborative and innovative work environment.
• Start-up work culture.

Interested applicants are invited to send your updated resume via Apply Now.

We regret that only shortlisted applicants will be notified.