Personal Assistant cum Administrative Executive

2 weeks ago

Orchard, Singapore Jin Yan Cheng Pte Ltd Full time $40,000 - $60,000 per year
Job Overview

We are a dynamic and fast-growing F&B company managing multiple food brands and outlets across Singapore. We are seeking a highly organized and dependable Personal Assistant cum Admin Executive to support the Director in both daily business operations and administrative matters.

This role requires someone who is bilingual in English and Chinese, and ideally of Chinese nationality or culturally fluent in working with Chinese-speaking partners, as frequent communication with China-based stakeholders and co-investors is part of the job.

Key Responsibilities

  1. Personal Assistant to Director

  2. Manage the Director's calendar, schedule meetings, and handle travel arrangements (especially for China-related visits)

  3. Draft, translate, and respond to emails and documents in both English and Chinese
  4. Attend meetings and take clear, concise minutes
  5. Serve as a communication bridge between the Director, internal teams, and Chinese-speaking partners

  6. Coordinate business-related tasks such as agreement follow-up, investment documentation, and project timelines

  7. Office & Admin Support

  8. Maintain office filing systems (physical and digital)

  9. Handle courier dispatch, mail, and office correspondence
  10. Coordinate office vendors (cleaning, repairs, supplies)

  11. Prepare reports, forms, and support light data entry and formatting tasks

  12. HR & General Coordination

  13. Assist in recruitment by scheduling interviews and shortlisting candidates

  14. Support employee onboarding and offboarding processes (e.g., uniform, access card)
  15. Maintain staff attendance and leave records

  16. Help coordinate company meetings, events, and store opening logistics

  17. Ad Hoc Support

  18. Undertake ad hoc tasks or special assignments as required by the Director or management team

  19. Ensure follow-through and completion of delegated tasks

Requirements
  • Fluency in both English and Chinese (spoken and written) is a must
  • Candidates with a China background or experience working with Chinese companies will be strongly preferred
  • Minimum 1–3 years of relevant experience in administrative or personal assistant roles
  • Proficient in Microsoft Office (Excel, Word, PowerPoint)
  • Strong communication and coordination skills
  • Able to handle sensitive information with discretion
  • Comfortable working in a fast-paced environment and supporting a hands-on business owner
  • Self-motivated, independent, and detail-oriented

Preferred Qualifications
  • Experience in F&B, legal, corporate, or start-up environments
  • Familiarity with company secretarial work, basic HR processes, or vendor management

  • Cryptocurrency/investment Broker Personal Assistant

    6 days ago

    Orchard, Singapore Search Personnel Full time

    **Position : Cryptocurrency/Investment Broker cum Personal Assistant**: - **Location : Central**: - **Working hours : 6 days work week, Monday - Friday : office hours (9.30am-6.30pm), Saturday half day - if required**: - **Salary (commensurate with experience) : Up to $6500+ AWS + Bonus**: - **Duration : Permanent** **Main Responsibilities**: -...

  • Personal Trainer

    3 days ago

    Orchard Road, Singapore ReFormd Personal Training Full time

    ReFormd Personal Training is a premium fitness brand that provides high-quality personal training services designed to deliver results. Our focus is on accountability, transparency, and exceptional training, all supported by cutting-edge technology. We employ highly qualified trainers who utilize the latest tools and techniques to enhance client...

  • Personal Assistant

    4 days ago

    Orchard, Singapore SHAW SERVICES PTE. LTD. Full time $40,000 - $60,000 per year

    Job Summary:We are seeking a highly organized and proactive Executive and Family Personal Assistant (PA) to provide comprehensive support to Director and family and to work closely with the Office PA. The candidate will possess exceptional communication skills, a strong ability to manage multiple tasks.Job Responsibilities:Administrative Support:Assist to...

  • Personal Assistant

    2 days ago

    Orchard, Singapore Eagle High Holdings Pte Ltd Full time $30,000 - $40,000 per year

    Job Responsibilities:Provide a full spectrum of secretarial and administrative supportsAssist with personal administrative matters when required (e.g., purchasing/fetching items)Prepare meeting material preparations, briefing notes, and other facilitiesMaintain incoming and outgoing emails, files/docs correspondence, telephone callsMaintain strict...

  • Personal Assistant

    2 days ago

    Orchard, Singapore 46b4b846-3d4e-45d0-97e5-c26f72d42862 Full time $60,000 - $120,000 per year

    OverviewA reputable Family Office is seeking a highly committed and discreet Personal Assistant to support the CEO and the senior team. This role operates in a fast-paced environment and requires someone who can provide seamless support even when the CEO and team are travelling across different time zones. The PA will oversee both professional operations and...

  • Personal Assistant to CEO

    5 days ago

    Orchard, Singapore Confirm Good Pte Ltd Full time

    Roles & Responsibilities: The role of the Personal Assistant to CEO is to provide administrative and organizational support to the CEO and to assist on the day-to-day operations of the office. - Act as the primary point of contact for the CEO. - Calendar management - Manage, organize, review and schedule meetings for the CEO, prioritizing tasks in alignment...

  • Personal Assistant to CEO

    1 week ago

    Orchard, Singapore Confirm Good Pte Ltd Full time

    Roles & Responsibilities: The role of the Personal Assistant to CEO is to provide administrative and organizational support to the CEO and to assist on the day-to-day operations of the office. - Act as the primary point of contact for the CEO. - Calendar management - Manage, organize, review and schedule meetings for the CEO, prioritizing tasks in alignment...

  • Administrative Assistant

    1 week ago

    Orchard, Singapore Belle Watch Pte Ltd Full time

    Job Description: We are a dynamic Company seeking an Administrative Assistant to join our team. We offer supportive work environment and opportunities for growth. We are seeking for an organised and detail-oriented Administrative support for our team, a leading second-hand Watch dealership in Singapore. Assist with Sales and Marketing activities. To...

  • Part Time Clinic Assistant

    1 week ago

    Orchard, Singapore Tanglin Medical Clinic Full time

    Tanglin Medical Clinic, Singapore The clinic's address is at 360 Orchard Road #07-04, International Building ( Orchard MRT ) Our Clinic has attended to the medical needs of the international community since its establishment. At Tanglin Medical Clinic, we seek to provide the highest level of professional and personalised medical care for all our patients....

  • Clinic Assistant

    1 week ago

    Orchard, Singapore Tanglin Medical Clinic Full time

    Tanglin Medical Clinic, Singapore The clinic's address is at 360 Orchard Road #07-04, International Building ( Orchard MRT ) Our Clinic has attended to the medical needs of the international community since its establishment. At Tanglin Medical Clinic, we seek to provide the highest level of professional and personalised medical care for all our patients....