Executive Assistant

3 days ago

Bukit Timah, Singapore Heart Health and Prevention Specialists PL Full time $40,000 - $80,000 per year

Your Company

You will be working for a health care consultancy company, Heart Health and Prevention Specialist PL. Home office is located off Bukit Timah Road near Botanic MRT station. 

Your New Role

This position is responsible for providing comprehensive administrative support to the Managing Director.

Duties

1)    Proactive calendar management

2)    Travel arrangements – bookings trips, flights, accommodations e.g.

3)    General administrative support – photocopying, printing and ordering supplies

4)    Documentation filing for both physical and digital documents, and ensure accurate record-keeping and efficient information retrieval

5)    Handling expense reports and basic financial documentation and also setting up payments, payroll

6)    Providing general administrative support in all matters, running errands

7)    Handling incoming calls, mail/correspondence, courier services

8)    Liaise with vendors and negotiate contracts to ensure cost-effective purchasing

9)    Support vendor selection for services such as corporate gifts, office insurance, printing, and events

10) Administer event logistics from planning to execution

11) Track renewal timelines for office and personal insurance, subscriptions, licenses and other recurring contracts

12) Ensure that office desk is kept presentable and tidy

Preferred skills and requirements

1)    Diploma or degree holder or higher

2)    At least 2 years of relevant experience in office administration or secretarial support will be an advantage

3)    Tech savvy and proficient in MS Office tools

4)    Strong communication and interpersonal skills, fluent in English and Mandarin

5)    Detail-oriented, organized, and able to multitask effectively

6)    Customer service mindset with a proactive attitude

7)    A team player who can work independently when needed

8)    Valid Class 3 or 3A driving license with clean driving record will be an advantage

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