Office Manager/Executive Assistant

Job Description

Job Title: Office Manager/Executive Assistant

Report to: Sales Director, South Asia

Location: Singapore

Employment Type: Employee Full-Time

Role Summary:

Personal development and becoming the best you, are all about growth and exploring new skills and opportunities – both in and out of the office. At Industrial Scientific, we call this Grow Without Limits, and we're proud to offer each of our employees the resources, coaching, and support necessary to achieve Growth Without Limits in their personal and professional lives. Explore where the path takes you.

We are currently seeking an Office Manager/Executive Assistant, for our APAC headquarters based in Singapore.

The Executive Assistant/Office Manager is a key person in our organization, as you will be keeping the office running smoothly. You will be responsible for the organization and coordination of office procedures. You will help to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. You will work with everyone in the organization, have a variety of different tasks to do (so never a dull moment) and you are flexible in taking up additional duties as part of your personal development and becoming the best you.

Fresh graduates with internship experience are welcome to apply.

How you will make a difference:

This role is truly diverse. You will be executive assistant supporting the regional VP/GM priorities, managing travel arrangements, organizing company events and managing office-related projects, ensuring a conducive environment for you and for us – in more details as follows:

Executive Assistant

• Support VP/GM in calendar management, travel and visa arrangements, administrative proactively
• Coordinate and manage travel arrangements, including flights, visas, and hotel bookings for directors, and when necessary, members of their team.
• Arrange hotel accommodation and logistics for travelers and visitors as needed.
• Provide ad hoc support to directors as required.

Facility and Logistics Management

• Act as the main point of contact for facility management matters.
• Manage office access and season car parking allocations for employees.
• Source and purchase of office supplies and equipment in accordance with company policies (e.g., IT equipment, stationery) as well as freight forwarders airway bill suppliers.
• Oversee third-party services, including cleaners and plant suppliers, ensuring service quality.

Company Event and New Hires Management

• Support pre-onboarding of new hires and ensure day-one readiness, assist in new hire onboarding program.
• Coordinate corporate credit card registration/termination with Finance.
• Collaborate with IT and stakeholders for equipment purchase and setup.
• Submit one-time payment or reimbursement for benefits and ad-hoc payments, as needed.
• Daily processing of incoming mail and preparing outgoing mail.
• Manage and organize routine or planned company events such as annual dinner, corporate social responsibilities event, lunch and learn sessions, festive and birthday celebrations, or ad-hoc events.

What you bring to the table:

• Experience as an Office Manager and/or Executive Assistant or equivalent service-providing job
• Passion for working with people and fostering a collaborative, team-oriented environment
• Driven, self-motivated, and resourceful with a proactive approach.
• Excellent verbal and written communication skills
• Ability to multi-task, meet deadlines, and solve problems effectively.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook and MS Form).
• Multi-tasking capability as well as a proactive approach.
• Ability to respond well to shifting priorities, demands, and timelines within a fast-moving environment.

Fortive Corporation Overview

Fortive's essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 17,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Industrial Scientific

Industrial Scientific designs and manufactures gas detection products and solutions that protect workers from hazardous conditions around the world. Since our beginnings in 1985, we have pioneered numerous technologies, including the first 3-gas detector, 6-gas detector, wireless gas detector, and even the first gas detector to be included on a NASA space shuttle.Today, we continue to innovate and expand our hardware and software offerings to equip the connected workers of the future. Our latest solutions make it possible to see and respond to hazards in real time, bringing us one step closer to our vision of ending death on the job by 2050.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at ***************

Bonus or Equity
This position is also eligible for bonus as part of the total compensation package.