Executive Assistant/project Manager

1 week ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time

**Responsibilities**:

- The responsibilities of the role center around project management, including document preparation (drafting, formatting and proofreading), calendar management (both internally and externally, across various geographies and time-zones, sometimes with tight deadline), and data management.
- On top of this, he/she is expected to support the consultants in expense submission, field incoming calls, event management, etc.
- The EA will work closely with colleagues on several projects (6-10) simultaneously, in varied stages, to ensure that the projects are managed to the highest level of standards.
- Each project takes an average of 4-6 month and some take longer.
- Serve as client liaison.
- Prioritize and handle complex, confidential matters and assuring discreet handling of all corporate business. Take initiative in executive’s absence to minimize effect of his/her absence.
- Screen individual consultant’s telephone lines, as well as answer “overflow” calls.
- Work with Expert team on projects from start to finish to ensure smooth process and completion.
- Ensure that all outgoing documents including general correspondence, reports, proposals, presentations and miscellaneous documents are of high quality and produced on time.
- Assist accounting department with invoicing to clients.
- Assist other Executive Assistants with work overflow as and when capacity allows. Undertake ad hoc projects as requested. Assume ownership or shared responsibility for planning, organizing and executing the projects.

**Requirements**:

- Strong project management skill
- Strong oral and written communication skills
- High learning agility (particularly usage of database/information systems)
- Comfortable working in face-paced environments, and not afraid of challenges
- Possesses a can-do attitude and problem-solving mindset but not afraid to ask for help
- Assertive and yet diplomatic
- Meticulous and yet have the big-picture view
- Strong MS office skills
- Highly collaborative
- Willingness to help and go above and beyond
- Maintain a positive attitude at all time
- Some secretarial experience (8-year) is acceptable

**HOW TO APPLY**:
Interested applicants, please submit your updated resume & a recent photo in MS Word format to :

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