administrative assistant
1 week ago
- Ensure smooth day-to-day operations of the office, including maintenance of office equipment, coordination with service vendors, office supplies inventory, etc.
- Organize and schedule meetings,appointments, travel arrangements, company events, meetings and celebrations.
- Prepare and compile documents, presentations, meeting materials, and reports.
- Act as the primary point of contact between Singapore HQ and Jakarta-based team.
- Coordinate cross-border project updates, reporting schedules, and administrative workflows.
- Assist in travel planning, visa arrangements, and remote team support.
- Assist with onboarding, attendance tracking, leave applications, update employee records and support HR documentation of Jakarta-based team.
- Coordinate with site teams for timesheets, claims, and compliance forms
- Responsible for monthly progress claim
- Assist in tender and contract document administration
- Assist in taking of quantities, sourcing subcontractors and suppliers, pricing and preparation of submission
- Assist in negotiation and procurement of materials and equipment during project duration
- Assist operation team in letter / report writing and correspondences
- Update and upkeep project detail (ongoing and completed project) for recording purposes
- Nitec / Diploma in Business Admin or related field
- At least 1 year in admin support, preferably in construction sector
- Detail-oriented, reliable and proactive
- Excellent communication and interpersonal skills
- Ability to work independently and manage multiple priorities
- Tech-savvy with proficiency in MS Office Suite and other relevant software
- Bilingual in English and Mandarin to handle Mandarin Speaking Clients, Business Partners, Government and other organizations
- Can start within Short Notice will be an advantage
-
Administrative Assistant
2 weeks ago
Singapore MAXWYN PROPERTIES PTE LTD Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Responsibilites** - Administrative duties...
-
Administrative Assistant
4 days ago
Singapore AVENIR MAISON PTE. LTD. Full time**Administrative Assistant Job Brief**: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative...
-
Administrative Assistant
2 weeks ago
Singapore RADUGA PTE LTD Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Including supporting to sales and procurement...
-
Administrative Assistant
1 day ago
Singapore OceanSTAR Elite Engineering Groups Pte. Ltd Full timeDescription Roles & Responsibilities We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Including...
-
Administrative Assistant
1 week ago
Singapore REGTANK TECHNOLOGY PTE. LTD. Full timeRegtank, an MAS award winning regulatory technology company is looking for an Administrative Assistant. Administrative Assistant will direct and manage the day-to-day administrative activities for Singapore and Overseas office. He/She needs to demonstrate strong, proven capabilities in the delivery of high-quality administration services and management of a...
-
Administrative Assistant
4 days ago
Singapore YANS CONSTRUCTION Full timeAdministrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work efficiently. Their job involves answering phone calls, greeting visitors, distributing mail, and preparing communications. Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork,...
-
Administrative Assistant
6 days ago
Singapore 1AXIS PTE. LTD. Full time**1AXIS aims to provide customers a one-stop solution for all your vehicle needs. We provide purchasing or selling of new & pre-owned vehicles, trading, exporting, and financing your vehicle. The management is looking for a responsible Administrative Assistant to join their dynamic finance team. Duties of the Administrative Assistant include providing...
-
Administrative Assistant
2 weeks ago
Singapore OSK INNOVATION PTE. LTD. Full timeAnswers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results.What are the duties and responsibilities of an Administrative Assistant? Administrative...
-
Administrative Assistant
6 days ago
Singapore AVID CONSULTANCY Full timeJob Summary: To assist the Administration Manager in all administration works. - Have proper bookkeeping on all incoming and outgoing letters. - Assist in processing all claims, payments and invoices. - Assist in transport and vehicle arrangement. - Assist in office maintenance and procurement. - Support in Administrative, Procurement and EDMS. - Comply with...
-
Administrative Assistant
6 days ago
Singapore PAN-ASIA RESOURCES PTE LTD Full timeHandle general reception duties in handling duties such as calls, walk-in enquires and receiving delivery orders. Assist students seeking medical help in sick bay and contact form teacher / parents when necessary. Perform administrative duties to support school meetings and events. Assist administration department in projects assigned related to...