Finance Officer

3 days ago

Singapore Holiday Inn Express and Suites Full time $40,000 - $80,000 per year

Invoicing (Purchase Plus)

  • Checking and receiving of daily PO
  • Interface invoices Purchase Plus to People Soft
  • Download interface report from PeopleSoft
  • Extraction of Outstanding PO report from Purchase Plus. Follow up on partial delivery and overdue PO status

New supplier creation in Purchase Plus and People Soft

  • Complete process to create new/informal supplier in Purchase Plus and People Soft
  • Add in supplier code in Purchase Plus in order to link the supplier in People Soft for invoice interface purpose
  • Supplier Account Management
  • Update / Change of supplier details (Local and Overseas) in People Soft

Creation of new item in Buylist (Catalogue & Buylist Management)

  • Understanding of P&P policy
  • Understanding Requisition via Buylist and via informal supplier
  • Obtained approved quotation from HODs before creation of new items in Purchase Plus

Invoice Processing

  • Understanding delegation of authority requirement and purpose of processing invoice under Preapproved and Workflow
  • Documents required (eg. Service form / Approved quotation / Capex form) for non-food PO
  • Follow up and update on maintenance contract status
  • Preapproved, Workflow, Manual Payment Form & GIRO

Weekly Payrun File Checking

  • Checking weekly (every Thursday) payrun file and identity errors
  • Process on how to get AP Paycycles Team and AP Specialty Team to rectify the error postings
  • Recheck for revised payrun file before AP Paycycles Team upload payrun file to bank
  • AP month end closing, to provide BSC month end journals on accruals

Receiving of non-food items

  • Assist to check the item accordingly to purchase order, quantity & description.
  • AP month end closing

General Cashier

  • Witness daily and weekly DIY laundry cash count DIY
  • Audits daily collection of the General Cashiers Summary against the bank in slip.
  • Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count

Other Duties

  • Maintain documents and filing systems for audits of hotel accounts and ensure compliance for contractual agreements and governmental compliance.

People:

  • Communicate and coach the Guest Service Leaders / Guest Service Agents / Finance Officer to ensure Finance policies and procedures are adhered to.
  • Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2 way communication.
  • Work better together with the other Finance team member, taking over the duties when he/she is not available.

Guest Experience:

  • Shares information with others readily to help everyone work together better for the internal and external guests.
  • Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.
  • Anticipate guests' needs, handle enquires and solve problems.

Responsible Business:

  • Support the hotel's corporate responsibility initiatives in the areas of community involvement, environment management, workplace health & safety and food safety, drive action plans as required to achieve hotel corporate responsibility objectives.
  • Ensure CSA controls are implemented to achieve minimum 90% in CSA for AP, AR and Revenue sections.
  • Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

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