Team Secretary

2 days ago

Bukit Merah, Singapore ed8280e4-fe8f-4242-97ad-36b1d6af473d Full time $30,000 - $60,000 per year

Responsibilities:

  • Providing secretarial and admin support to the Directors and team
  • Manage and ensure all matters are redirected to the relevant parties with discretion and attended to meticulously
  • Managing schedules and provide admin support to the team (make appointments, schedule meetings, travel/hotel arrangements)
  • Managing incoming & outgoing telephone calls, messages and electronic mails.
  • Seeing to office guests
  • Preparing meeting agenda, minutes of meetings, transcribing dictation
  • Handling and distributing all incoming & outgoing correspondences and faxes
  • Assist with the preparation of presentation materials, bid documents and fee proposals
  • Assist in the preparation of all documents & correspondences, such as letters, reports, tender, specifications, submission proposals faxes, emails, etc.
  • Assist in liaising and coordinating all activities and work with the overseas offices
  • Handle all information with discretion and strict confidentiality
  • Update and upkeep contact lists
  • Process claims and timesheets
  • Assist to monitor and track status of projects
  • Work closely and coordinate with corporate services and other engineering departments

Requirements:

  • Candidate must possess at least Diploma in Business Studies/Administration/Management or equivalent
  • At least 3 years of working experience in similar field, preferably in built environment industry
  • Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with preparing tender documents, specifications and contracts will be an added advantage
  • Must be comfortable dealing with expats and people of different nationalities
  • Ability to work in fast-paced environment and under tight deadlines
  • Must be pro-active, take initiative without waiting for instructions
  • Able to multi-task and handle urgent requests

  • Corporate Secretary

    3 days ago

    Bukit Merah, Singapore EBOS Cloud Accountants Full time

    EBOS leverages proprietary software, EBOS CS, combined with a strong focus on REAL Human Touch satisfaction, to simplify back-office operations for SMEs. We give entrepreneurs the time they need to focus on what they love most—growing their businesses and engaging with customers. As the number of entrepreneurs grows worldwide, we are innovating in this...

  • Secretary/admin Assistant

    6 days ago

    Bukit Merah, Singapore 33 Auction Full time

    Join us today as a Secretary / Admin Assistant! We’ll require you to be a team player, along with having excellent communication and strong problem-solving skills. **Requirements**: - Min 1 to 2 years experience in a sales admin job - Diploma or graduate in any Business or administration-related courses - Bilingual in both English & either Mandarin or...

  • Secretary

    6 days ago

    Bukit Batok East, Singapore JUB PACIFIC PTE LTD Full time $40,000 - $80,000 per year

    JUB PACIFIC PTE LTD is a leading liftboat company committed to providing consistent, reliable, and quality services to our clients with a strong emphasis on health, safety, and sustainability.We are seeking a highly organized and proactive Secretary to provide comprehensive secretarial and administrative support to our Managing Director (MD) and manage a...

  • Accountant

    5 days ago

    Bukit Merah, Singapore JACKSPEED HOLDINGS PTE. LTD. Full time

    **Responsibilities**: - Overall in-charge of month-end closing process, review monthly management accounts and provide value-added financial analysis. - Overall in-charge of group consolidation, financial reporting and annual report. - Assist in ad-hoc corporate actions projects. - Assist in sustainability reporting. - Assist in corporate secretarial...

  • Accountant

    2 weeks ago

    Bukit Merah, Singapore JACKSPEED HOLDINGS PTE. LTD. Full time

    **Responsibilities**: - Overall in-charge of month-end closing process, review monthly management accounts and provide value-added financial analysis. - Overall in-charge of group consolidation, financial reporting and annual report. - Assist in all matters in relation to Singapore Stock Exchange, including announcements and compliance matters. - Assist in...

  • Accountant

    6 days ago

    Bukit Merah, Singapore JACKSPEED HOLDINGS PTE. LTD. Full time

    **Job Highlights** - Friendly Environment - Work Life Balance - 5 days work week **Responsibilities**: - Overall in-charge of group consolidation, financial reporting and annual report. - Overall in-charge of month-end closing process, review monthly management accounts and provide value-added financial analysis. - Assist in all matters in relation to...

  • Accounts Executive/ Accountant

    5 days ago

    Bukit Merah, Singapore Presidium Instruments Pte Ltd Full time

    Be part of the Finance team in providing timely and effective support by handling daily finance matters and analysis on accounting figures. **Responsibilities** - Handle all accounting transactions of the company, month-end and year-end closing - Prepare monthly and yearly financial report and analysis. - Prepare monthly cash flow projection, liaise with...

  • Admin Support Specialist

    5 days ago

    Bukit Merah, Singapore Hospilite - Singapore Full time

    **Responsibilities**: - The incumbent will be supporting the senior management and will be involved with the day to day secretarial tasks. - Systematically electronically file all documents - Prepare monthly reports - Ensure accuracy of record keeping and filing - General admin duties **Job Requirements**: - Good interpersonal, communication and written...

  • Admin Executive

    1 week ago

    Bukit Merah, Singapore Hospilite - Singapore Full time

    **Responsibilities**: - The incumbent will be supporting the senior management and will be involved with the day to day secretarial tasks. - Systematically electronically file all documents - Prepare monthly closing reports - Ensure accuracy of record keeping and filing - General admin duties **Job Requirements**: - Good interpersonal, communication and...

  • Gallery Admin Assistant

    3 days ago

    Bukit Merah, Singapore Linda Gallery Pte Ltd Full time

    Join us today as a Secretary / Admin Assistant! We’ll require you to be a team player, along with having excellent communication and strong problem-solving skills. **Requirements**: - Min 1 to 2 years experience in a sales admin job - Diploma or graduate in any Business or administration-related courses - Bilingual in both English & either Mandarin or...