Personal Assistant

22 hours ago

Aljunied, Singapore City Life Advertising Pte Ltd Full time

Duties and responsibilities of the job

  • Assist management team in planning, coordinating, overseeing and managing staff and services.
  • Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
  • Manage tenancy agreements and service provider's service for office facilities.
  • Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
  • Maintain proper filing system and ensures effective document control for easy access and retrieval
  • Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
  • Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
  • Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
  • Provide support for other projects/assignments whenever Management requires
  • Manage personal finances, including bill payments etc
  • Book flights, hotels, and transportation, creating comprehensive travel itineraries.
  • Assist with personal shopping, from everyday items to special occasion gifts.
  • Oversee property maintenance, liaising with contractors for repairs and renovations.
  • Any other adhoc duties as assigned

Reports To : Managing Director

Requirements

  • At least 2 years of relevant working experience
  • Min Diploma in office administration or relevant
  • Familiar with Microsoft office applications
  • Excellent organization and administration skills
  • Solution oriented, proactive and possess excellent communication and interpersonal skills
  • Ability to work independently and in teams effectively with minimum supervision
  • Meticulous, organized, possess good interpersonal and communication skills
  • This job is open only to Singaporean citizens or Permanent Residents (PRs).
  • Proficiency in English or Mandarin is necessary to communicate with the Managing Manager.

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