Compliance & Internal Control Executive - Maritime industry

Benefits : Variable Bonus

JOB SUMMARY

The Compliance & Internal Control Executive plays a key role in strengthening the company's governance framework through compliance checks, sanctions screening, export control monitoring, ISO documentation management, internal control activities, and cross-department SOP/process governance. This role ensures company's Singapore complies with statutory requirements, audit and PDPA obligations, ISO standards, and internal policies, while improving documentation quality, consistency, and process discipline across all departments.

RESPONSIBILITIES

1. Compliance

• Perform KYC and sanctions screening for customers, vendors, and vessels using LSEG/World-Check One and internal tools.
• Monitor export control circulars (SECO, OFAC, EU) and ensure proper documentation and procedures are followed.
• Maintain PDPA-related documentation, consent records, and support Data Protection activities.
• Support documentation for bank compliance reviews and queries.

2. Internal Control

• Maintain, update, and monitor internal control documentation required for audits (including JSOX).
• Coordinate with departments to collect audit evidence and ensure process controls are followed.
• Identify gaps in workflows and highlight risks to the Head of Finance & Administration.

3. ISO Documentation & Process Quality

• Maintain ISO records, forms, logs, and documentation to ensure compliance with ISO standards.
• Coordinate with departments during ISO audits and follow up on rectification actions.
• Support process standardisation across departments to ensure accuracy and consistency.

4. SOP Governance

• Review and maintain Standard Operating Procedures (SOPs) across each department.
• Ensure documentation consistency, proper version control, and timely updates of procedures.
• Support departments in improving workflow clarity and documentation quality.

5. Cross-Department Coordination

• Work with cross-functional teams to ensure compliance, internal control, and documentation requirements are met.
• Provide guidance to internal staff on documentation standards and basic compliance requirements.
• Assist the Head of Finance & Administration in compliance-related or process improvement projects.

6. Documentation Quality & Control

• Ensure departments maintain accurate and complete documentation required for compliance, internal control, and ISO.
• Support record-keeping standards and filing structures across departments.
• Monitor the timeliness and accuracy of document submissions by departments.

AUTHORITY:

• Authority to request documentation, evidence, and process information from all departments for compliance and internal control purposes.
• Authority to highlight non-compliance, process gaps, or documentation issues to the Head of Finance & Administration.
• No signing authority unless delegated.
• Advisory authority in recommending improvements to internal controls, compliance documentation, and SOP structure.

KNOWLEDGE / SKILL REQUIREMENTS

• Knowledge of compliance procedures, basic regulatory requirements, and sanctions/KYC practices.
• Understanding of internal controls, audit processes, and ISO documentation standards.
• Strong attention to detail and accuracy in record-keeping.
• Good communication and coordination skills across multiple departments.
• Ability to identify process gaps and recommend improvements.
• Organised, systematic, and able to manage documentation independently.

EDUCATION / EXPERIENCE REQUIREMENTS:

• Diploma or Degree in Business, Finance, Accounting, Compliance, or related fields.
• 2–3 years of experience in compliance, ISO coordination, internal audit, internal control, or risk/governance roles preferred.
• Training certifications (e.g., ISO internal auditor, PDPA courses, CAMS basics) are advantageous but not mandatory.

OTHER REQUIREMENTS:

• Strong sense of responsibility and confidentiality.
• Able to work independently and follow structured processes.
• Comfortable performing detailed documentation checks.
• Proficiency in MS Office (Excel, Word, SharePoint).
• Proactive, independent, and able to handle challenges in setting up new compliance and internal control structures.