Admin Executive

5 days ago

Kallang, Singapore Jobline Resources Pte Ltd Full time $40,000 - $60,000 per year

**Responsibilities**:
- Project Financial Administrative
- Prepare sales instruction form to load sales order
- Project forecasting
- Admin activities in the procurement workflow to raise purchase requisitions/orders etc
- Admin activities in the receivable/payable workflow e.g raising of invoices, ensure invoices are approved
- Assist project managers in consolidating all billing matters ie clients, subcontractors, vendors
- Project Office Administration
- Maintain project team contact list
- Document filing of electronic document in accordance with project framework compliant to ISO standard
- Coordinate and liaise with project teams to ensure all project related documentations are in place
- Arrange and coordinate travel, accommodation, visa or event
- Perform other administrative tasks to assist core team members
- Liaise with recruitment vendors and agencies to fulfil manpower placements in a timely manner
- Conduct orientation and on-boarding of new joiners
- Administration of contract renewal
- Administration of leave management, transfers/movements, performance appraisal reviews etc.
- Manage off-boarding processes and clearance
- Ensure accuracy in the maintenance of manpower records in the system
- Verify and process invoices for all contract manpower

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