PA & Team coordinator

1 week ago

Singapore ASCENDI GLOBAL PTE. LTD. Full time $40,000 - $80,000 per year

Job Description:

The Personal Assistant (PA) & Team Coordinator is responsible for ensuring the smooth operation of the office and seamless support to clients, as well as providing full administrative support to the Managing Director, APAC.

  • Responsive to all clients' general inquiries via phone or online.

  • Preparation and documentation of all types of reports (Typing skills is required)

  • Diligently and proactively confirm meetings with clients and consultants (regardless of the location/time zone)

  • Responsible for the development & implementation of efficient office procedures. Coordinating with Vendors, managing supplies and maintenance of areas.

  • Responsible for incoming and outgoing mail, shipping, and receiving; guardian of confidential documents

  • Provide support for the travel, visa, expenses support, database management with the execution team.

  • Present constantly in a professional way as the first point of contact to all clients, vendors, board members, staff, media, etc. – by phone, in person, and/or email or in person or virtually.

Skills Required:

  • Proficient in Typing / Minutes & Notetaking

  • Efficient organizational skills in all aspects

  • Proficient in Microsoft Office (Excel, Word & PowerPoint), google apps/ google docs

  • Familiar with different web browsers and google applications

  • Comfortable using (or learning) Acrobat PDF and mac computer

Competencies Needed:

  • Teamwork & effective communication skill

  • Organization & Time Management

  • Attention to detail and result orientedness

  • Assertiveness with Tact, discretion, and diplomacy

  • Project / Time Management & Multi-tasking skills

  • Agility, Resilience and problem-solving skills

  • Self-directed and proactiveness (ie to see what needs doing and to do it)

Qualification: (It's the attitude that counts)

  • Relevant 2+ years of experience and have thrived well in a fast-paced dynamic environment with minimal supervision

  • Ability to communicate and coordinate with a diverse set of clients across Asia Pacific, USA and Europe

  • Familiar with both start up / SME and structured working environment and must be able to thrive in both.

  • Experienced in arranging multiple meetings across different countries and continents, previous working experience in and executive search or recruitment companies is a big plus

  • Fluency in English is a must, additional language skill especially in Chinese will be an advantage

Only shortlisted candidates will be contacted for the role.

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