Senior/Associate Executive

4 days ago

Bukit Timah, Singapore KK Women's & Children's Hospital Full time

The Associate Executive will be on part-time contract, serving as a primary point of direct administrative contact for the department. The hired staff will be responsible providing full spectrum of administrative support as assigned under Department of Dermatology.

Job Description:

Provide Admin Support for Dermatology Service

  • Support Dermatology HOD calendar
  • Coordinates administrative functions and enforces hospital policy for the Service in coordination with all associated departments, provides administrative support and direction to the Service.
  • Supports the implementation of the operational processes of the Service.
  • Establishes, updates, and maintains all files, inventories, and records in the Service.
  • Takes on projects as and when required.
  • Participates in hospital initiatives and activities when assigned.
  • Performs any other job-related duties as assigned by Division.

Supporting clinical admin for KKH Vascular Anomalies (VA) Multi-disciplinary Clinics

  • Assists with rostering of the clinical team for each VA clinic with local and overseas patients.
  • Arranging clinic appointments, sending reminders and follow up documentation with Patients and Caregivers.
  • Working closely to provides coordination and serves as resource person / liaison with other divisions/departments/services/other healthcare institutions or external parties.
  • Plans, coordinates and assists clinical education and training for VA patients.
  • Provides patient education and counselling and to maintain patient resource library.
  • Assist clinicians to organize monthly combined VA meetings, assist with organizing patient summaries, scans and investigation results
  • Assist department research coordinators to recruit patients for VA research studies.
  • Identify areas for service improvement and prioritises services towards achieving hospital goals.

Job Requirement:

  • Diploma holder with at least 4 years experience or Higher NITEC / NITEC / GCE with 10 years' experience with demonstrated competency.
  • Preferably with prior experience working under healthcare setting will be advantageous.
  • Good interpersonal skills.
  • Ability to work as a team as well as independently in fastpaced environment.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports.
  • Skills in organizing resources and establishing priorities.
  • Skills in the use of personal computers and related software applications (e.g Intermediate computer skills for Microsoft Office WORD, EXCEL and Power Point).

Application is ongoing. We regret to inform that only shortlisted candidates will be notified via email.

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