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Project Admin Coordinator

2 weeks ago

Singapore Daifuku Mechatronics (Singapore) Pte Ltd Full time $30,000 - $60,000 per year

Duties and responsibilities :

  • Maintain and organize all project documentation, including contracts, drawings, reports, meeting minutes, and shipping documents. Ensure proper filing and archival both physically and digitally.
  • Coordinate and schedule meetings, including sending invites, preparing agendas, and taking minutes.
  • Handle general administrative duties such as data entry, photocopying, printing, and arranging logistics. Monitor and manage office and project-related supplies and equipment.
  • Support logistics coordination, including liaising with forwarders and movers for material delivery and relocation. Arrange storage space and support planning for material move-in activities.
  • Assist with financial processes including invoice handling, payment tracking, petty cash management, staff expense claims, and budget-related records. Prepare and submit purchase requests and vendor progress claims, with proper documentation and entry into the FACT accounting system.
  • Coordinate and facilitate guest visits, including hotel and restaurant bookings, and arranging appointments with clients and contractors.
  • Prepare and submit documentation for daily operational requirements, such as Permit to Work (PTW), Risk Assessments (RA), work permits, Safety Induction Cards (SIC), and staff claims.
  • Maintain and update attendance records (including vendors) and staff leave schedules.
  • Ensure the site office environment is kept clean, organized, and conducive to productivity.

Job Requirement :

  • Proficiency in Microsoft Office is required.
  • Ability to communicate in both English and Japanese (JLPT N2/N3 level) is an advantage.
  • Perform any additional duties as assigned to support the project team and operations.

Job Types: Contract, Temporary

Contract length: 7 months

Pay: $3, $4,000.00 per month

Education:

  • Local Polytechnic Diploma (Preferred)

Experience:

  • Project Admin: 1 year (Preferred)

Willingness to travel:

  • 75% (Preferred)

Work Location: In person