Assistant Archivist/Archivist

2 weeks ago

Singapore National Library Board Full time $60,000 - $80,000 per year

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:
  • A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
  • An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
  • An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.
As part of the National Archives of Singapore (NAS), the Records Management department is responsible for managing the transfer, preservation, and access of government records of archival value. The Digital Team in the Records Management department ensures that digital records preserved at the NAS remain trustworthy, accessible and usable in the future. It oversees the development and maintenance of digital systems for managing and preserving records and the Intranet website. As the archivist in the Digital Team, you will ensure that international standards and best practices are maintained for the care and management of digital government records and will have the opportunity to contribute to the dynamic fields of digital recordkeeping and preservation.

Location: National Archives of Singapore, 1 Canning Rise, Singapore
Division/Dept: National Archives / Records Management (RM)

[What you will be working on]

Systems and Technologies:

  • Collaborate with IT and users on the development and maintenance of multiple digital systems (e.g. requirement gathering, user acceptance testing, maintenance, user account administration, management of project timeline and budget).
  • Be involved in the review and maintenance of systems documentation (e.g. Requirement Specifications, User Manual, Test Scripts)
  • Monitor system performance and troubleshoot issues to facilitate the transfer and preservation of records
  • Manage the department's Intranet website (e.g. content updates, user design, issue rectification)

Digital Recordkeeping and Preservation:

  • Oversee a project for processing of digitised records for preservation
  • Maintain and update various documentation (e.g. policies, guidelines, and specifications) related to digital recordkeeping and preservation
  • Conduct research on new formats, technologies and trends in digital recordkeeping and preservation, and work on Proof of Concepts.
  • Develop strategies and frameworks for transfer and preservation of complex digital records (e.g. emails, databases, BIM)
  • Experiment with software and tools (e.g. SIARD, Bagger) and emerging technologies (e.g. scripting or Generative Artificial Intelligence) to improve work processes

Engagement and Advocacy:

  • Work with agency users to operationalise the transfers of government records to NAS (e.g. provide training, troubleshoot problems, arrange logistics, address queries)
  • Engage stakeholders across NLB and external stakeholders on collaborative projects relating to digital preservation

[What we are looking for]

  • At least 2-5 years of experience, preferably with background as business/system analyst, or user project manager in an IT application system development or maintenance project or IT application system support.
  • Excellent communication and documentation skills
  • Proven experience in planning and managing projects
  • Possess problem-solving skills and able to exercise sound independent judgement
  • Strong stakeholder engagement skills e.g. able to convey and align the understanding requirements among the different stakeholders
  • Good team-player
  • Positive learning attitude and comfortable with taking on new challenges and dealing with uncertainty
  • Has the curiosity and interest in leveraging IT and technology to improve user experience and work productivity

The successful candidate will be appointed on a 2-year contract in the first instance. We regret to inform that only successful candidates will be contacted.

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