Administrative Officer

2 days ago


Singapore FOCUS SECURITY SERVICES PTE. LTD. Full time $40,000 - $60,000 per year

Job Summary:

We are looking for a proactive and detail-oriented Administrative Executive to support our day-to-day operations. In addition to general administrative tasks, this role will involve assisting with tender-related documentation and communication, as well as providing marketing and project support when required by management. The ideal candidate is highly organized, professional, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

  • Manage daily office operations, including scheduling, filing, and procurement of office supplies
  • Draft and send emails to clients related to tender submissions and documentation
  • Assist in preparing and organizing tender documents as required by management
  • Organize and schedule meetings, appointments, and events
  • Prepare reports, memos, letters, and other documents as needed
  • Provide support to management and staff with administrative tasks
  • Handle sensitive information in a confidential manner
  • Ensure the office environment is safe, clean, and well-maintained
  • Support in formatting, proofreading, and compiling marketing materials and presentations
  • Maintain accurate records of tender submissions, deadlines, and correspondence
  • Provide general administrative support including data entry, report generation, and document formatting
  • Assist with other ad-hoc administrative, project, or marketing tasks as assigned

Requirements and Skills::

  • Proven experience in an administrative or office support role
  • Strong communication skills, both written and verbal
  • Experience with email correspondence, especially in a professional or client-facing context
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational and multitasking abilities
  • High attention to detail and ability to meet deadlines
  • Ability to handle sensitive information with confidentiality
  • Diploma in Business Administration or related field work experience preferred


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