
office administrator
10 hours ago
Job Description & Responsibilities:
We are looking for a responsible and detail-oriented Office Administrator to manage the day-to-day administrative operations of our office. The ideal candidate will ensure that all office functions run smoothly, supplies are stocked, and facilities are well-maintained.
Key Responsibilities:
- Manage daily administrative tasks including answering phones, handling emails, and coordinating incoming/outgoing mail and courier services
- Order and maintain stock of office supplies, stationery, and pantry items
- Coordinate pest control services and follow up on scheduled maintenance
- Handle the renewal of business and office-related licenses (e.g., company registrations, premise permits)
- Liaise with vendors for the maintenance and servicing of office equipment, including printers and photocopiers
- Maintain both digital and physical filing systems in an organized manner
- Coordinate meeting arrangements including room bookings, refreshments, and equipment setup
- Assist with travel bookings, transport arrangements, and accommodation as needed
- Greet and assist visitors when necessary; support reception duties
- Support internal events or meetings, including logistics and administrative assistance
- Assist in the preparation of reports, presentations, and simple documentation
- Perform other ad-hoc administrative tasks as assigned
Job Requirements:
- Minimum Diploma in Business Administration, Office Management, or a related field preferred
- At least 1–2 years of relevant experience in office administration
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational and multitasking skills
- Good communication and interpersonal abilities
- Self-motivated, reliable, and able to work independently
- Familiarity with office maintenance coordination and vendor management is a plus
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