People & Culture Executive (6-months contract)

2 weeks ago

Singapore PYXIS MARITIME PTE. LTD. Full time $45,000 - $75,000 per year

Purpose of the Role:

We are a fast-growing clean-tech maritime startup building next-generation electric vessels and energy infrastructure solutions. To support our team while our People & Culture Manager is on maternity leave, we're looking for a hands-on, adaptable People & Culture Executive.

This is a unique opportunity for someone who wants to deepen their HR experience, contribute to meaningful people initiatives, and be mentored in a dynamic startup environment.

Key Responsibilities:

  • Support the employee lifecycle, including preparation of contracts, onboarding, confirmation, and monthly payroll administration.

  • Assist with recruitment, talent acquisition and onboarding cycle, from preparing job description, job postings, interview coordination, onboarding of new hires, assets allocation.

  • Manage day-to-day HR operations, including staff leave administration, medical claims, government grant claims.

  • Maintain manpower budget forecasts and staff welfare budgets, ensuring accurate reporting as required.

  • Perform monthly payroll administration, including preparation of bank files, payroll reports, documentation, and timely CPF submissions.

  • Ensure accurate upkeep of the InfoTech HRM system, including staff announcements, HR letters, P-Files, and organised documentation of employee records.

  • Maintain proper record-keeping, and update the staff handbook and compliance forms as required.

  • Manage internship administration, including documentation, onboarding, and coordination with relevant stakeholders.

  • Drive recruitment outreach campaigns, including preparation of collaterals and coordination of activities.

  • Collaborate with staff on people & culture/ employer branding initiatives, such as creative videos, content creation, and staff stories that showcase our culture.

  • Propose and coordinate staff welfare and engagement activities (e.g. team events, well-being initiatives).

  • Serve as a friendly and approachable point of contact for employee HR queries.

  • Support with any other duties as assigned by the People & Culture Manager or Chief Corporate Officer.

Key Requirements:

  • Diploma/Degree in Human Resources, Business Administration, or a related field

  • 2–3 years of HR experience, preferably in HR operations, recruitment, or generalist roles.

  • Experience with HRM systems (e.g. InfoTech) and payroll administration is an advantage.

  • Strong understanding of Singapore's employment regulations, CPF submissions, and government claims processes.

  • Excellent organisational skills with keen attention to detail and accuracy.

  • Strong interpersonal and communication skills, with a people-first mindset.

Ability to work independently, manage multiple priorities, and adapt to a fast-paced startup environment.

Attributes:

  • Proactive and takes initiative and is willing to jump in to support the team wherever needed.

  • Eager to learn new skills and adapt quickly in a fast-paced startup environment.

  • Approachable, empathetic, and able to build positive relationships across all levels of staff.

  • Maintains accurate records and manages multiple HR tasks efficiently.

  • Maintains a constructive, solution-focused mindset even under pressure.

  • Able to contribute ideas for staff engagement, employer branding, and culture initiatives.

Handles confidential employee information with integrity and sensitivity.

Please note: This role is a temporary maternity cover position.

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