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Admin Officer

2 weeks ago

Orchard, Singapore IHH Healthcare Full time $4,000 - $6,000 per year

The Role:
To be responsible for the tracking of discharged patient health records and including the assembly, filing and retrieval inpatient health records.

Key Accountabilities:

• To assemble inpatient health records according to the prescribed filing order.

• Ensure completeness of inpatient health records and timely return (based on discharge dates) from wards.

• Update Supervisor of any missing documents in the course of filing/ follow up on outstanding patient health records.

• To reconcile loose external reports to the patient file.

• Ensure accurate update of drug allergy and medical allergy in the HIS.

• Maintains inpatient health record movement (retrieval and return of records) in the HIS.

• To handle the request for the release of medical information (eg. Email, Clinic and BO request) in accordance with established policies and procedures and PDPC Act (as required).

• Maintains strict confidentiality of all inpatient medical information and ensures that disclosure of information is in accordance with established policies and procedures and PDPC Act.

• Submission of TOP via eLIS (as required).

• To prepare and consolidate the health records in cartons for scanning.

• To provide case listings to vendors.

• Other duties as and when required.

Qualifications & Experience:

• Minimum of "N" Level or equivalent

• Meticulous and organised

• Team player

• PC Literacy - Has basic knowledge in computer usage. Experience in SAP would be advantageous.

• Organization skills - Able to prioritize and handle different assignments

• Interpersonal skills - Able to relate well with people

• Communication skills - Able to convey information and answers to appropriate sources