Receptionist (6 months contract)

2 weeks ago

Central Region, Singapore Sodexo Singapore Pte Ltd Full time $3,000 - $6,000 per year

Job Summary:

·       Receptionists must be smartly attired to project Client's Corporate image.

·       Answer switchboard within 3 rings to all incoming telephone calls and ensure that all messages are directed to the right recipients.

·       Perform reception service in an efficient, professional and courteous manner

·       Greet, receive, inform and guide on-site visitors arriving at the main reception desk

·       Welcome trainers and give them folders and meeting room keys. Issue trainers passes on confirmation of their identities. Give WiFi codes.

·       Maintain a visitors/participants log to sign in and sign-out

·       Arrange the host to receive their visitors

·       Issue visitor passes on confirmation of their identities

·       Provide administrative support such as photocopying, faxing, providing wifi codes, etc. to all visitors, guests, participants and trainers

·       Managing relevant record and compliance to security procedures, and responsible for issuing ID badges and tracking and ensuring their return

·       Make reservation as required for restaurant, order taxi, confirm airline tickets, etc. to all visitors, guests, participants and trainers

·       Contribute to achieving strong customer relationships by focusing on responsiveness and communications as well as on meeting and/exceeding customer's expectation

·       Mailroom Service - Receive mail from Singapore Post, courier services which will then need to be sorted for the occupants.

·       Ensure the cleanliness and upkeep of the area/lounge to reflect the Client's Corporate image; if necessary, call the cleaning services

·       Handle Help Desk on all user request

·       To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.

·       Support Client's Event Management team with meeting room reservation and arrangements. Daily equipment check in conjunction with meeting room support.

Knowledge, Skill and Abilities Required

·     Minimum 'O' level, Certificate

·     Strong interpersonal relations ability, excellent oral and written communications skills

·     Must be computer literate in Microsoft Office products (Word, Excel, Outlook)

·     Able to work independently and interact well with people of all levels.

·     Those who have worked in hospitality before will have an added advantage

·     You must be pleasant and possess a friendly personality

·     Good public relation and communication skills.

·     Able to work independently with minimal supervision.

·     Ability to demonstrate good judgment when dealing with clients and staff members

·     Languages: English Fluent. Bilingual will be advantageous.

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