administrative associate

2 days ago

Singapore CHARLES & KEITH GROUP Full time $30,000 - $45,000 per year

We're on the lookout for individuals who are passionate about fashion, think outside the box, and have an eye for innovation.

Unleash your potential with us, and join us as we create joy and excitement in our global community to empower people to express themselves freely through fashion.

The Administrative Associate provides administrative and operational support, including overseeing office operations, coordinating corporate travel, and covering the reception area when required.

Responsibilities:

1. Administrative & Office Support

  • Provide administrative assistance to the Directors' Office and management teams as required
  • Manage document preparation, filing, scheduling, and record maintenance, as well as administrative processes such as expense claims and vendor invoicing
  • Manage and support daily office operations, including office supplies, mail and courier handling, and gifting arrangements
  • Liaise with service providers for insurance, and event planning
  • Ensure the office environment remains professional, organized, and conducive
  • Coordinate meeting logistics, including room bookings, catering, and equipment setup
  • Assist in organizing corporate events and private functions for Directors
  • Arrange corporate travel, including flights, accommodation, transportation, and visa applications
  • Conduct fare and rate comparisons to ensure cost efficiency and compliance with company policy
  • Maintain and update travel logs, bookings, and related documentation

2. Communication & Coordination

  • Serve as the key contact for administrative and operational matters
  • Support internal communications and coordinate across departments
  • Uphold confidentiality and professionalism when handling sensitive information

3. Reception Coverage (when required)

  • Manage front desk operations to ensure professional handling of calls, guests, and deliveries
  • Maintain a welcoming and professional corporate image for all visitors and callers

Requirements:

  • ITE, Diploma, or Bachelor's degree in Business Administration or a related field
  • Minimum 1-3 years of relevant administrative experience
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience in corporate travel coordination and covering front desk operations would be advantageous
  • Excellent communication and interpersonal skills
  • Strong organizational skills with attention to detail and the ability to multitask effectively
  • Responsible, adaptable, and able to work independently under minimal supervision

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