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Administrative Assistant, SCIENCE PARK
2 weeks ago
Job DescriptionJob Description:Job Description
- Assist with general administrative duties, location mainly based in NUS Science Park (Science Park 1), may be rotated to one of three BLOCK71 Singapore Centres within the Singapore Science Park 1, One-north (Ayer Rajah Crescent) or Kent Ridge Campus locations.
- Front (reception) desk duties, including handling incoming mails and deliveries, on-site (Seminar Room) pre-event set up and post-event duties.
- Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.
- Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.
- Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.
- Liaise with finance team to process monthly bills and invoices for the Centre and startups.
- Provide general administrative assistance to the team, including document and database management.
- Onboarding and orientation of new startups to ensure their smooth integration into the Centre.
- Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing.
- Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity
- Team player with good interpersonal and communication skills, and able to work independently
- Proactive individual with a positive work attitude
- Diligent, systematic, and organized
- Attentive to details
- Good knowledge in cost and quality control, resource planning and on-site operations
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Familiar with, or open to learning various Finance and Procurement systems and processes
National University of Singapore
