Temporary Administrative Executive

2 weeks ago

Singapore Cultivar Asia Pte Ltd (EA License 19C9782) Full time

Our client is looking for a 4x Temporary Administrative Executive to provide comprehensive administrative support to academic staff and students, and to maintain academic systems and processes.

Additional Information:

  • Dates required: 28 July - 30 Sep 2025
  • Time: Monday - Friday, 8.30am to 6pm (1 hour unpaid break)
  • Location: Kent Ridge
  • Salary: From $13/hour

Key Responsibilities:

Assessments & Examinations

  • Coordinate and manage all aspects of progressive assessments and final examinations, including scheduling, room bookings, invigilation, and communication with staff and students.
  • Ensure assessment and exam materials (including online links, papers, and stationery) are securely stored, complete, and distributed appropriately.
  • Support students with special examination needs and handle exam clash arrangements.
  • Supervise and coordinate invigilator recruitment, scheduling, and training, including processing timesheets and payments.
  • Maintain accurate records in the Student Management System to facilitate the issuance of certificates and transcripts.

Student Management & Academic Support

  • Advise students on course requirements, academic policies, and procedures.
  • Process student enrolments, requests for extensions or deferred assessments, and appeals or reviews of results.
  • Handle cases of academic misconduct in accordance with institutional policies.
  • Identify students at risk and refer them to appropriate academic support services.
  • Assist in the preparation and maintenance of class schedules, surveys, student ID cards, and formal letters.

Marking & Moderation

  • Coordinate the marking process and distribute guidelines to lecturers to ensure timely feedback and return of assessments.
  • Process marking fee invoices and ensure payment timelines are met.
  • Manage moderation processes and liaise with Unit Coordinators and lecturers on required actions.
  • Organize the release of results and return of assessments post-moderation.

University & Board Processes

  • Ensure student academic progress complies with university regulations.
  • Assist in preparing documents and attending the Board of Examiners meetings.

Other Duties

  • Provide general academic support to staff and students.
  • Perform ad-hoc tasks as assigned by the Senior Manager (Academic).

Requirements:

  • A diploma (or equivalent qualification).
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills with the ability to work with diverse groups, including international students.
  • Proven ability to work independently and meet tight deadlines.

Interested candidates are invited to send in your Resume in MS Word Format stating your past work experience, reasons for each job move, and your past and expected salary.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use, and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consented us to perform on your behalf.

Attn: Felicia Giovani (R2199602)
Cultivar Asia Pte Ltd (MOM EA License: 19C8782)

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