Property Coordinator
1 week ago
**Mission/ Purpose of Job**
Contribute to RE´s mission to reduce/control costs and maintain property values over time without compromising receiver needs, provide support to Property and Facility Managers throughadministrative and structural purchasing and invoice operation.
**Scope & Influence**
Responsible in supporting the Real Estate Managers with all Real Estate management duties
**Key responsibilities/ Accountabilities**
- Actively support Property-, Facility
- and Construction Project Managers with administration.
- Attend to breakdown calls for Building & Facilities Management Systems.
- Perform basic and ad-hoc Mechanical & Electrical, Building Repairs and Maintenance minor works.
- Monitor contractors, suppliers and project works, assist in supervising the performance of various contractors.
- Carry out periodic Preventive Maintenance (PM) programme.
- Responsible for the ordering process in the purchasing system Ariba, regarding daily operations and specific projects
- Registration and update of investment projects in the internal project system
- Follow-up and reporting of investment projects to Property Manager
- In dialogue with the purchasing department (IPS) actively support the PM/FM managers in the purchasing process in order to avoid incorrect invoices, etc
- Handle the process of invoices that is transferred through SAP.
- Extensive work in IT systems used within UDT such as Office, SAP/R3 and Ariba.
- Manage the work in accordance to the UDT processes
**Key Targets/ Results**
Documents and system are updated with the latest information
**Education/ Training Qualification/ Certificates**
Diploma or Nitec in Mechanical & Electrical, Facilities Building Services or the equivalent
**Preferred Experience/ Knowledge**
- 2-5 years experience within the field
- Able to work independently without supervision, ability to work well under pressure.
- Experience in the Real Estate industry is preferred
- PC proficiency and good understanding of IT tools in general
**Necessary Technical/ Functional/ Language Skills**
- Good skills in English written and spoken
- Ability to understand technical issues
**Key Competencies**
- Change management
- Communication & Presentation
- Project management
- Process knowledge
- Customer focus
- English language
- Technical knowledge
- Real Estate Business Acumen
- Planning and Follow up
- Transaction management
- Supplier & Contract Management
- Continuous improvement - VPS
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