Assistant Manager, Finance
1 week ago
The position reports to the Director, Finance and works closely with the Finance team to meet the overall business goals and strategic needs of the organisation; and has the following responsibilities.
**Responsibilities**:
**1. ORACLE NetSuite (Accounts Payable)**
- Responsible for the full AP function.
- Maintain, update and housekeeping the vendor master file in ORACLE NetSuite and SharePoint.
- Reconcile AP Aging, follow up and resolve discrepancies with vendors and staff.
- Provide guidance to staff on NetSuite System processes.
**2. Compliance and Payment Processing**
- Verify and process vendors’ invoices & credit notes, overseas & local staff claims, cash advances, new vendor requests in NetSuite System.
- Ensure transactions comply with procurement policy and other financial policies and procedures, complete with supporting documents.
- Process payments via bank transfers, GIRO and TT.
- Liaise with vendors and staff on any payment queries, Direct Credit Authorization (DCA) forms and any others.
**3. AP / Finance Related Tasks**
- Input and compile missions & events costing whenever required.
- Perform monthly bank reconciliation, GST computation and submission (AP).
- Prepare month end accrual lists of monthly fixed expenses/costs.
- Preparing audit schedules and liaise with external, internal and project auditors (if necessary).
- Compile annual purchase/invoices reports for analysis.
- Perform year end closing procedures, such as following up on old outstanding in AP Aging, inactive vendors, ensure clearing account is zero, etc.
- Any other duties & responsibilities as assigned.
**4. Government Funded Programmes**
- Update Government Funded Programmes tracking file monthly in a timely manner.
- Monitor status of claim submissions and fund disbursement.
- Monitor Government Funded Programme Aging.
- Assist in Government Funded Programme audit when needed.
- Prepare month end General Ledger entries journal for Government Funded Programme.
**Job Requirements**
- Diploma/Degree in Accounting and Finance
- At least 3 years of relevant experience in Finance / Accounts Payable
- Relevant experience with Government Funded Programmes
- Team player
- Positive working attitude
- Good communication skills
- Proficient in MS Excel, MS Powerpoint
- Proficient in ORACLE NetSuite
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