Senior Executive, Administrative Services

2 weeks ago

Singapore Home Team Science and Technology Agency (HTX) Full time

**What the role is**
- The Corporate Services section of the Corporate & Finance Division consists of three teams: Asset Management, Administrative Services and Policies. The Administrative Services team is responsible for the following: - povision of corporate services - general office administration - management of office equpment - provision of shared Personal Assistant services to HTX Directors. Job Purpose The job-holder assists Head, Administrative Services with the provision of corporate services to HTX staff.

**What you will be working on**
- Responsibilities The job-holder’s responsibiliites include the following: - assist with office administration matters - manage HTX’s corporate credit cards - manage HTX’s corporate taxi/private hire vehicle accounts - procure shuttle bus services for HTX HQ (including contract management) - manage office stationery and pantry supplies - manage first-aid supplies in HTX HQ - manage office equipment - manage vending machines and beverages machines in HTX HQ - manage room-booking panels - manage Microsoft Teams/Zoom accounts - manage administrative matters regarding overseas travel - work with project team(s) to implement new processes/systems.

**What we are looking for**
- Job requirements The job-holder should - have a diploma or equivalent qualifications - have a keen interest in and be knowledgeable about IT tools that can improve work processes - have a positive work attitude - possess excellent writing and communication skills - have experience doing administrative work - be a responsible officer who is organized, very meticulous, self-motivated and has initiative - be able to work well with people at all levels - be able to work well within a team as well as independently, when required - be able to work within tight deadlines, when required.

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