Executive, Operations

2 weeks ago

Singapore NATIONAL VOLUNTEER AND PHILANTHROPY CENTRE Full time

**Overall Job Objectives**:
As part of People & Corporate Services Team, the incumbent will contribute to efforts to build a productive and engaged workforce, and to uphold high standards of customer service for stakeholders and users of ‘The Giving Place’ at NVPC. He/she will lead general administration, operations, facilities and space management to provide a conducive and safe work environment. He/she will also support NVPC events and oversee office renovation projects.

**Responsibilities**:
**Operations and Facilities Management**

Responsible for day-to-day operations and facilities management policies, procedures and processes:

- Responsible for day-to-day management and procurement of office supplies, equipment and services, e.g. pantry items, printing supplies, furniture, etc.
- In charge of office equipment and storage space management, in-house security and workplace safety, incl. being fire warden and safe management officer (when required)
- Project manage renovation projects and/or minor works;
- Supervise cleaner (contractor) and ensure overall high standards of upkeep and cleanliness in the office
- Key liaison officer with MCST on maintenance issues
- Oversee room booking enquiries / arrangements for external parties and internal org-wide events, including set-up requirements and arrangement of logistics support if necessary
- Responsible for fixed assets register, tracking and disposal

**Customer Service & Administration**
- Handle incoming calls and attend to walk-in guests and vendors
- Review and negotiate contracts with vendors on timely basis with view to manage costs.
- Responsible for staff welfare arrangements, e.g. gym card loan, admin orientation
- Handle new staff onboarding and welfare arrangements (e.g. gym card loan)
- Handle mail/courier services and car park arrangements
- Upkeep hardcopy registry and filing records

**Other Duties**
- Logistics lead for NVPC events held externally, if required
- Undertake ad hoc duties as assigned from time to time.

**Requirements**:

- Diploma/ Degree in Business Administration, Estate Management or related discipline
- 1-3 years relevant experience in administration, operations or facilities management, Fresh graduates with relevant internship experience may apply
- PC-literate and familiar with Microsoft Excel and Word
- Good interpersonal communication skills
- Knowledge of procurement processes
- Possess Project Management, Problem Solving and Negotiation Skills
- Stakeholder Engagement: Service-oriented and able to build effective rapport stakeholders at all levels
- Teamwork: Able to collaborate with and engage colleagues towards achieving objectives
- Adaptable: Highly self-motivated, resourceful, resilient and able to multi-task independently in dynamic situations.
- Sense-making: Keen eye for detail but also able to holistically manage multiple issues towards desired outcome
- Customer-service mindset and passionate about creating a conducive office environment and motivating workplace culture for others

  • Operations Executive

    1 week ago

    Singapore Richdale International Executive Search Full time

    You need to assists management in preparing commodities sale and purchase contracts. - You need to plans and executes the shipment as per the commodity contract involving. - Timely and accurate preparation of full set of shipping documents. - Able to coordination with suppliers, shipping companies, and clearing and forwarding agents regarding progress of...

  • Senior Operations Executive

    1 week ago

    Singapore SPARROW OPERATIONS PRIVATE LIMITED Full time

    We are seeking a driven and detail-oriented professional to join our team in an Operations role responsible for supporting the sales and trading teams by managing settlement and reconciliation processes within the cryptocurrency domain. This position ensures operational efficiency and accuracy in trade lifecycle events while maintaining compliance with...

  • Operations Executive

    6 days ago

    Singapore Inspire Executive Limited Full time

    **Salaries and Benefits**: - $2,500.00 per month - Fixed Allowances will be given **Roles & Responsibilities**: - Patrol carparks and ensure smooth operations - Handle and report any illegal parking or activities in the carpark - Carry out enforcement activities (wheel clamp and negotiation) - Ensure nets machine receipt rolls are topped up - Handles...

  • Associate, Merchant

    4 days ago

    Singapore Operations Full time

    Get to Know the Team The Singapore Operations team drives growth and innovation for Grab, shaping the business to meet the evolving needs of consumers. We contribute to Grab's vision of being Southeast Asia's superapp by providing everyday services that matter most, and we develop and execute business strategies that help us serve our community...

  • Associate, Fleet

    4 days ago

    Singapore Operations Full time

    Get to know the Business GrabRentals (GR) is a core pillar of Grab's Mobility business, with the primary objective of securing vehicular and productive driver-partner supply for Grab's ride-hailing marketplace. Get to know the Team The GrabRentals team houses its own strategy, partner management & productivity, pricing & product design, sales,...

  • HR Operations Executive

    2 weeks ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    **Job description** The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...

  • IT Executive

    1 week ago

    Singapore A.SUNSET OPERATIONS PTE. LTD. Full time

    SUSHISAMBA Singapore, a renowned fusion restaurant blending Japanese, Brazilian, and Peruvian flavors, is seeking an experienced and dynamic IT Executive to join our pre-opening team. **1. Job Purpose** The IT Executive plays a critical role in ensuring the smooth operation of computer systems and network infrastructure across all office and restaurant...

  • Office Operations Associate

    4 days ago

    Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to...

  • Associate, Merchant Success

    4 days ago

    Singapore Operations Full time

    Get to Know the Team The Singapore Operations team drives growth and innovation for Grab, shaping the business to meet the evolving needs of consumers. We contribute to Grab's vision of being Southeast Asia's superapp by providing everyday services that matter most, and we develop and execute business strategies that help us serve our community...

  • Chief Operating Officer, Malaysia

    4 days ago

    Singapore Page Executive Full time

    Our client is a leading tile manufacturer in the Asia-Pacific region - Our client is a leading tile manufacturer in the Asia-Pacific region **About Our Client**: Our client is a leading tile manufacturer in the Asia-Pacific region. Reporting directly to the Managing Director (MD), you will be responsible for driving extensive and sustainable growth to the...