2 Admin Assistant
6 days ago
This advertisement is recruiting for 2 positions of Administrative Assistant.
If successfully selected, you will be seconded to MOE secondary school located in St Wilfred Road.
**Contract Period**: From 1 January 2025 - 31 December 2025
**Personnel to be deployed at the following hours**:
**Item 1: Admin Assistant (Admin & Customer Service)**
- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 30 mins lunch break.
- Fridays: 7:00am to 3:30pm, inclusive of 30 mins lunch break.
- Service not required on Saturdays, Sundays and gazetted public holidays
**Item 2: Admin Assistant (Admin & Finance)**
- Mondays to Thursdays: 9:00am to 6:00pm, inclusive of 30 mins lunch break.
- Fridays: 9:30am to 6:00pm, inclusive of 30 mins lunch break.
- Service not required on Saturdays, Sundays and gazetted public holidays
**The service required are set out as follows**:
**Item 1: Admin Assistant (Admin & Customer Services)**
Manning of General Office Counter:
- Attend to queries from students, parents or members of public (phone calls & walk-ins).
- Assist in general administrative and student related duties
- Follow up with absentees.
- Inform parents on Financial assistance outcome
- Guide staff for incident report
- Preparing early dismissal slip for unwell students
- Updating of daily student attendance
- Assist in records management (incident report and late list)
- Assist in other office or admin duties assigned by the Authority
**Item 2: Admin Assistant (Admin & Finance)**
Manning of General Office counter:
- Attend to queries from students, parents or members of public (phone calls & walk-ins)
- Assist in general administrative and student related duties
- Maintaining of Financial Assistance list
- Preparing outcome letter for Financial Assistance
- Guide staff for incident report
- Preparing early dismissal slip for unwell students
- Oversee bus booking orders
- Assist in basic financial duties (work payment officer on follow up)
- Assist in other office or admin duties assigned by the Authority
**The personnel shall mínimally have the following qualifications, skills and experience**:
- At least 1 year working experience as a receptionist or doing admin in a secondary school environment.
- At least GCE “N” level certification.
- Able to communicate and write well in English and at least one other language.
- Possess good communication skills and able to work independently as well as a team player.
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